Production Manager

JOB SUMMARY: The Production Manager is responsible for coordinating the operational and administrative needs of Wilmette Children’s Theater theatrical productions, including auditions, rehearsals, technical rehearsals, performances, volunteers, and production logistics. Working in collaboration with the production team, the Production Manager helps ensure productions are organized, safe, and successful from auditions through post-show activities. This position is compensated as a flat stipend per production, based on an anticipated average of around 50 hours per show, but varying per production schedule. This is a PT 3 position, with the benefits listed below.SUPERVISORY DUTIES:NoneESSENTIAL DUTIES AND RESPONSIBILITIES:AuditionsCoordinate with the director, music director, and choreographer to organize audition needsUpdate the season information sheet and audition forms as neededSend emails with audition times and information to each participant as they registerAnswer any email questions as neededManage the audition table and collect audition forms on the day of auditionsCallbacksOrganize callback materials from director and music director (and choreographer if the show has specific dance needs) and ensure there are enough printed materials for all participantsCreate a schedule for the callbacks and email all actors who are called back with the information needed and callback materialsEmail actors who are not called back that they are still under consideration for the showCastingAttend the casting conversation following callbacksWith the Director, help ensure every called-back actor has a speaking role of some sortEnsure the ensembles are divided to best suit the needs of the show as guided by the choreographer and the music directorPre-ProductionUpdate the parent manual as neededOrganize, handle communication for, and run the production kick-off parent meetingEnsure there are enough scripts for all actorsEnsure everyone has their contracts and anything else they may needEnsure stage management team knows all emergency protocols and is able to manage them if they should arise, including Missing Child, Active Intruder, Severe Weather, and FireRehearsalAnswer any questions from the team as they ariseCoordinate with Performing Arts Coordinator on purchasing and room reservationsRun all production meetingsTechAttend all tech rehearsalsHelp the stage manager run the tech as neededHelp manage behavioral needs as they ariseRun end of day production meetingsEnsure the space is clean and set up for tech each day including backstage and in the houseManage parent volunteers, including sign-up management, posting descriptions of each position, and email communication with volunteers and cast party plannersDuring the RunCoordinate with Performing Arts Coordinator and/or CFA Supervisor on any repairs or replacements as neededManage parent volunteers, including training and emergency protocolsCoordinate with Performing Arts Coordinator and/or CFA Supervisor on cast party needsPost ShowAnswer any questions from production staff on strike responsibilities and ensure strikes are completed in a timely manner, coordinating with the CFA Supervisor as neededDirectly support any strikes as neededSend out the photos and video link to parents when received from the Performing Arts CoordinatorOther DutiesActively uphold and contribute to the Wilmette Park District's Comprehensive and Strategic Plan, including its Guiding Principles and Strategic Priorities.Actively contribute to the Park District's sustainability goals.SAFETY RESPONSIBILITIES:Actively support the safety program that will effectively control and reduce accidents.Obey the safety rules, regulations, and procedures established by the Wilmette Park District safety program that are pertinent to the activities conducted by the department.Become familiar with and follow safety procedures of the Wilmette Park District, including, but not limited to, fire, severe weather, and evacuation procedures.Promptly report all unsafe actions, practices, or conditions observed to the immediate supervisor, or Human Resources/Risk Management division.Attend and participate in required safety training.QUALIFICATION REQUIREMENTS:To perform this job successfully, an individual must satisfactorily perform each essential duty. The requirements listed below represent the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.EDUCATION AND EXPERIENCE:Must be at least 18 years of age.CERTIFICATIONS, LICENSES, REGISTRATIONS:NonePHYSICAL DEMANDS/WORK ENVIRONMENT:Frequently required to stoop, kneel, crouch, or crawlRegularly required to talk or hear, feel, and reach with hands and armsFrequently required to stand, walk, climb, or balance, and push/pull objectsRegularly lift and/or move up to 20 pounds. Occasionally lift and/or move up to 40 poundsNoise level in the work environment is usually moderate to highHOURS:This position is compensated as a flat stipend per production, based on an anticipated average of around 50 hours per show, but varying per production scheduleIn addition to flexible and/or remote hours for organization, clerical tasks, and online production meetings, the following production events include required in-person responsibilities:Auditions: 1 Saturday per production, generally 4 hours or lessCallbacks & Casting Meeting: 1 weekday evening per production, generally 3 hours or lessParent Meeting: 1 weekday evening per production, generally 30 minutesTech Week: Generally 5-9 PM Monday-Thursday the week of Opening NightPerformances: Two consecutive weekends; Friday evenings & Saturday/Sunday daytimeEMPLOYEE BENEFITPT3: 600- or less HOURS*EMPLOYEEFAMILYSKATING MEMBERSHIPXXPOOL & BEACH MEMBERSHIPXXBEACH PARKING DECAL1GOLF MEMBERSHIP UNLIMITED PLAYGOLF MEMBERSHIP OFF PEAK LIMITED PLAY25% OFF RESIDENT RATE25% OFF RESIDENT RATETENNIS MEMBERSHIP25% OFF RESIDENT RATE25% OFF RESIDENT RATEFITNESS MEMBERSHIPX25% OFF RESIDENT RATERECREATIONAL PROGRAM CLASSES,GROUP LESSONS AT ANY PARK OR FACILITY,ICE PRIVATE LESSON RENTAL & FACILITY RENTAL25% OFF RESIDENT RATE25% OFF RESIDENT RATEGOLF/TENNIS PRO SHOP DISCOUNTCOST + 15% #J-18808-Ljbffr