Entry Level Assistant Construction Project Manager

Job Description

Job Description

Job Description: Assistant Project Manager (Construction)

Overview

We are seeking a highly detail-oriented Assistant Project Manager to support our Lead Project Manager on active construction projects. This role is critical to ensuring projects run smoothly by managing documentation, financial processes, and contract administration. The ideal candidate thrives in a fast-paced environment, is highly organized, and understands how to navigate internal and external stakeholders to get things done.

Key Responsibilities

• Support the Lead Project Manager with day-to-day project operations and administrative tasks
• Manage and process project documentation, including contracts, subcontracts, and change orders
• Create, track, and maintain change orders and associated project records
• Review and interpret contracts to ensure compliance and proper documentation flow
• Handle high-volume data entry across project management and accounting systems
• Assist with financial tasks including invoice processing, tracking budgets, and payment coordination
• Communicate regularly with vendors and subcontractors regarding invoices, documentation, and project updates
• Ensure all project-related information is accurate, organized, and up to date across systems
• Help streamline and maintain internal processes that support efficient project execution

Required Qualifications

• Strong attention to detail with a high degree of accuracy
• Ability to follow established processes and understand organizational structure/chain of command
• Experience or familiarity with invoice processing and basic financial workflows
• Strong communication skills, particularly with vendors and external partners
• Comfortable working in construction, accounting, or project management software systems
• Highly organized with the ability to manage multiple tasks and deadlines

Preferred Qualifications

• Prior experience in construction, engineering, or general contracting environments
• Exposure to contract management and change order processes
• Experience working with tools such as Procore, Sage, Viewpoint, or similar systems

What Success Looks Like

• Accurate and timely processing of invoices and change orders
• Well-organized and maintained project documentation
• Strong support of the Lead Project Manager enabling efficient project execution
• Proactive communication with vendors and internal stakeholders

Company Description

Notes/work environment:
-\tFlexible scheduling (generally ~7:00 AM – 3:30 PM, but adaptable)
-\tExpect long hours and high workload, especially as production ramps
-\tWeekend work may be required as operations scale
-\tFast-paced environment with evolving priorities

Team Culture:
This team is very intentional about hiring people who fit the culture and thrive in a startup environment:
-\tOwnership mentality – you take responsibility and drive your work forward
-\tSelf-sufficient – minimal hand-holding, strong initiative
-\tFlexible & adaptable – comfortable with changing priorities and ambiguity
-\tProcess-driven – able to follow and improve processes while documenting work
-\tPassionate & motivated – genuinely excited about the mission and technology
-\tTeam-oriented – wants to build something long-term, not just “another job”