Assistant Director of Finance-Hospitality Operations

Job Description

Job Description

Position Summary

The Assistant Director of Finance supports the financial and accounting operations for a full-service hospitality operation, including hotel and restaurant outlets. This position is responsible for managing the day-to-day accounting office functions, overseeing month-end close processes, maintaining accurate balance sheet reconciliations, and supporting operational leaders with financial analysis and reporting.

The ideal candidate will have strong hospitality accounting experience and the ability to work in a fast-paced environment managing hotel, restaurant, banquet, and outlet financial activity.

Essential Duties & Responsibilities:

Accounting & Financial Operations

•Oversee daily accounting office operations for hotel and restaurant departments

•Prepare and review monthly balance sheet reconciliations

•Manage and assist with month-end and year-end closing procedures

•Prepare journal entries, accruals, and account analyses

•Review general ledger activity and investigate variances or unusual transactions

•Ensure timely and accurate financial reporting in accordance with company policies and GAAP

•Assist with preparation of monthly financial statements and ownership reporting packages

•Monitor and analyze food cost, beverage cost, labor cost, and operating expenses

•Review contract services, software expenses, and other departmental costs for accuracy and completeness

•Support annual budgeting and forecasting processes

Hospitality & Operational Support

•Partner with hotel department leaders and restaurant management teams to review financial performance

•Assist in analyzing banquet, outlet, and room revenue trends

•Monitor inventory controls and cost of sales reporting

•Support payroll accruals and labor reporting processes

•Review POS, PMS, and accounting system interfaces to ensure accurate financial reporting

•Assist with cash controls, bank deposits, and daily revenue reconciliation processes

•Ensure compliance with internal controls, brand standards, and company procedures

Accounts Payable & Administrative Functions

•Oversee invoice processing, coding, and payment approvals

•Assist with vendor management and account reconciliations

•Monitor accounts receivable balances and collection activity

•Support external audits and provide requested documentation

•Help improve accounting procedures and operational efficiencies

•Supervise and support accounting office team members as needed

Qualifications:

• 3-5 years of accounting or finance experience in multi-unit hotel and restaurant operations required

•Bachelor's degree in Accounting, Finance, Hospitality Management, or related field preferred

•Strong knowledge of month-end close and balance sheet reconciliation processes

•Strong understanding of hospitality financial metrics including food cost, labor cost, occupancy, ADR, and RevPAR

•Experience with hospitality systems such as Opera, PMS, MICROS, Sage Intacct or similar platforms preferred

•Advanced Microsoft Excel skills

•Strong organizational, analytical, and communication skills

•Ability to manage multiple priorities and meet deadlines in a fast-paced hospitality environment

•Experience supporting banquet and catering operations

•Strong attention to detail and follow-through

•Ability to work collaboratively with operations teams

•Leadership and staff development experience

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