PT Deputy Clerk-Civil

Deputy Clerk/Civil

Location: 18100 Cumberland Road - Noblesville, Indiana, 46060

Hamilton County is one of Indiana's fastest growing, highest educated and wealthiest counties in the state and the Midwest. Two-thirds of the workforce lives and works in the county -- a percent that has remained constant since 2010. Hamilton County is continually recognized in rankings ranging from "Best Cities to Relocate To" and "Best City to Raise a Family" to "Healthiest County in Indiana" and "Happiest Suburbs in the Nation". Come be a part of all Hamilton County has to offer as we work together to serve the citizens of Hamilton County.

Position: Deputy Clerk/Civil for the Sheriff

Department: Sheriff

Work Schedule: 4:00 p.m. - 10:00 p.m. M-F (up to 29 hours per week)

Job Category: Part-time

Status: Part-time

FLSA Status: Non-exempt

Hourly Rate: $19.00 per hour

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Incumbent serves as Part-Time Deputy Clerk/Civil for the Sheriff, responsible for providing clerical support to department personnel.

Duties:

• Collects and processes various documents, such as court and civil process documents, including assigning/generating computer numbers, entering on computer, returning to appropriate courts, mailing copies, and preparing/providing receipts for related fees.
• Answers telephone and greets office visitors, including providing information and assistance, taking messages, or transferring/directing to appropriate individual or department.
• Performs various clerical duties as assigned/requested, such as typing, faxing reports, scanning documents, locating records on computer, and assisting department personnel.
• Periodically serves out-of-state civil process documents in the office to persons receiving attempted service notices.
• Performs related duties as assigned.

Job Requirements and Difficulty of Work:

• High school diploma or GED.
• Working knowledge of department policies and procedures and ability to apply such knowledge to a variety of interrelated tasks.
• Ability to type with speed and accuracy and properly operate a variety of standard office equipment, including computer, printer, telephone, fax machine, and copier.
• Ability to provide public access to or maintain confidentiality of department information/records according to state requirements.
• Ability to understand and follow oral and written instructions, and appropriately respond to constructive criticism.
• Ability to work alone and with others in a team environment, and maintain appropriate, respectful interrelationships with co-workers.
• Ability to work on several tasks at the same time, and complete assignments effectively amidst frequent distractions and interruptions.
• Working knowledge of standard English grammar, spelling and punctuation, and ability to effectively communicate orally and in writing with co-workers, other County departments, various law enforcement agencies, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.
• Ability to comply with all employer/department personnel policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Responsibility:

Incumbent performs standard, recurring duties according to department policies and procedures. Incumbent works closely with supervisor in determining assignments, with priorities determined primarily by service needs of the public and courts. Errors in incumbent's work are usually prevented through legally defined procedures and are detected through supervisory review. Undetected errors may result in work delays to other agencies/departments.

Personal Work Relationships:

Incumbent maintains frequent contact with co-workers, other County departments, various law enforcement agencies, and the public for the purpose of exchanging information. Reports directly to Deputy Sheriff.

Physical Effort and Work Environment:

Incumbent performs duties in a standard office environment, involving sitting for long periods, sitting and walking at will, keyboarding, hearing communication, speaking clearly, reaching, lifting/carrying objects weighing less than 25 pounds, and handling/grasping/fingering objects.

Applicant/Employee Acknowledgment:

The job description for the position of Part-Time Deputy Clerk/Civil for the Sheriff describes the duties and responsibilities for employment in this position. I acknowledge that I have received this job description and understand that it is not a contract of employment. I am responsible for reading this job description and complying with all job duties, requirements and responsibilities contained herein, and any subsequent revisions.

Hamilton County is an Equal Opportunity Employer. We participate in E-Verify.