Invoice Specialist

Job Description

Job Description

Job Title: Invoice Specialist Job Description

The Invoice Specialist is responsible for accurately reviewing, reconciling, and processing invoices, purchase orders, and related financial records to ensure accuracy and compliance with organizational policies and procedures. This role focuses on identifying and resolving discrepancies, collaborating closely with vendors and internal stakeholders, and maintaining up-to-date and well-organized financial documentation. The Invoice Specialist plays a key role in supporting efficient financial operations and driving continuous improvements in invoice reconciliation processes.

• Review and reconcile incoming invoices with purchase orders, receipts, and related documentation, ensuring a high level of accuracy and adherence to organizational policies.
• Independently verify pricing, quantities, and terms on invoices, promptly identifying and resolving discrepancies.
• Collaborate effectively with vendors and internal teams to investigate and resolve complex invoice discrepancies and issues.
• Process approved invoices for payment in strict accordance with established procedures, controls, and timelines.
• Maintain meticulously organized and accurate records of invoices, purchase orders, receipts, and supporting documentation.
• Prepare and generate regular reports on invoice reconciliation activities, providing insights and recommendations to support decision-making.
• Proactively monitor and track outstanding invoices, implementing strategic follow-up procedures to facilitate timely payments.
• Drive the identification, recommendation, and implementation of process improvements to enhance efficiency and accuracy in invoice reconciliation.
• Support overall accounts payable and financial reconciliation activities as needed to ensure smooth financial operations.

• 510 years of extensive experience in invoice reconciliation or a closely related role, with a demonstrated track record of accuracy and efficiency.
• Strong experience in invoicing, invoice processing, and accounts payable, including matching invoices to purchase orders and receipts.
• Experience in accounts payable and accounts receivable processes and financial reconciliation.
• Proven ability to manage discrepancy resolution with vendors and internal stakeholders in a professional and timely manner.
• In-depth understanding of accounting principles and advanced knowledge of invoice processing procedures.
• Exceptional attention to detail and a high degree of accuracy in data entry and reconciliation tasks.
• Outstanding communication and interpersonal abilities, with the ability to lead discussions and collaborate effectively with internal teams and external vendors.
• Proficiency in using advanced invoice processing software.
• Proficiency with MS Office applications, including spreadsheets and related tools used in financial operations.
• High school diploma or equivalent.

• Additional education in accounting or a related field is a plus.
• Demonstrated ability to organize and maintain detailed financial records and documentation.
• Strong analytical and problem-solving skills, with the ability to identify root causes of discrepancies and propose effective solutions.
• Experience driving process improvements in invoice reconciliation or financial operations.
• Ability to work independently while managing multiple priorities and meeting deadlines.

This position operates in a professional office-based financial operations environment focused on invoice processing and reconciliation. The role involves extensive use of advanced invoice processing software and MS Office applications to review, match, and process invoices, purchase orders, and financial records. Work typically follows established procedures and timelines, requiring consistent attention to detail, accuracy, and adherence to internal controls and policies. Collaboration with internal teams and external vendors occurs regularly through email, phone, and other communication tools, supporting a structured yet dynamic environment centered on efficient and compliant financial operations.

This is a Contract position based out of Birmingham, AL.

The pay range for this position is $24.00 - $35.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Oct 5, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications withoutregard to race, sex, age, color, religion, national origin, veteran status, disability,sexual orientation, gender identity, genetic information or any characteristic protectedby law.

If you would like to request a reasonable accommodation, such as the modification oradjustment of the job application process or interviewing process due to a disability,please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in thecity and county of San Francisco, we will consider for employment qualified applicantswith arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as acondition of employment or continued employment. An employer who violates this lawshall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process,including sourcing, screening, and evaluating candidates. AI helps assess applicationsand qualifications, but final decisions are made by our hiring team. By applying, youacknowledge and agree that your application may be reviewed using AI tools.