Project Specialist

About Responsive
Founded in 2007 and headquartered in Plantation, Florida, Responsive is a leading provider of personal auto insurance in Florida. We collaborate with thousands of agents from the most respected insurance agencies to deliver world-class service and claims experiences. Responsive stands for making auto insurance simple, affordable, and hassle-free; a promise we deliver through innovation, feedback, and a commitment to excellence.

Why Join Responsive?
At Responsive, we're committed to supporting our team with comprehensive benefits and a positive work environment, including:

• Employer-Paid Healthcare : Medical, dental, and vision plans with free preventative care. Responsive pays 100% of the employee-only premium for full-time employees.
• Employer Contributed HSA : $500 per quarter /$2000 per year.
• Retirement Savings: 401(k) with company match.
• Wellness Programs: Mental health support and wellness initiatives.
• Career Development: Training and growth opportunities in a collaborative environment.

About the Role:
Responsive Auto Insurance is seeking a detail-oriented Project Specialist to support both our Litigation and Distribution teams. This role will begin with a focus on Litigation support and expand into Distribution responsibilities after training.

The ideal candidate is highly organized, proactive, and able to manage multiple priorities in a fast-paced environment while maintaining accuracy and professionalism.

Key Responsibilities
Litigation Support (Primary - Initial Focus)

• Manage attorney calendars and coordinate daily, weekly, and long-term scheduling


• Schedule client consultations, court hearings, depositions, mediations, and meetings


• Communicate with clients, courts, opposing counsel, experts, and vendors to confirm dates and times


• Send calendar invites, reminders, and updates to all relevant parties


• Track deadlines, court dates, and important case milestones


• Assist with rescheduling matters and handling scheduling conflicts promptly


• Maintain accurate case calendars and update scheduling information in case management systems


• Prepare and organize files or materials needed for scheduled events


• Support attorneys and staff with general administrative and legal assistant duties as needed


Distribution Support (Secondary - After Training)

• Provide administrative and operational support to the Distribution team
• Assist with reporting, tracking, appointment processing, and data entry
• Support coordination of communications and internal requests
• Maintain organized records and assist with operational workflows
• Develop, foster, and maintain relationships with agents and internal teams
• Maintain CRM and internal systems with accurate data entry
• Ensure compliance with underwriting guidelines and regulatory standards

Position Details

• Work Schedule: 8:30 AM to 5:00 PM with a 30-minute lunch


• Work Environment: This position is onsite and will be seated near the Litigation team to support daily collaboration


Requirements

Qualifications/Requirements

• High school diploma required; Associate's or Bachelor's degree preferred

• 1-3 years of administrative support experience (legal or insurance experience a plus)


• Prior experience in a law firm or legal office preferred


• Strong organizational and time management skills


• Ability to manage multiple calendars and deadlines with accuracy


• Familiarity with court scheduling procedures is a plus


• Excellent attention to detail and accuracy


• Proficiency in Microsoft Office, email, and calendar systems (Word, Excel, Outlook)

• Strong written and verbal communication skills and professional phone etiquette

• Ability to work in a fast-paced environment and maintain confidentiality