Receptionist

Job Description

Job Description

We are looking for an experienced and dependable Receptionist to support daily front desk operations for a construction company in Honolulu, Hawaii. This contract opportunity has the potential to become permanent and is ideal for someone who creates a welcoming first impression, communicates clearly, and keeps administrative tasks organized in a busy office setting. The person in this role will help maintain smooth day-to-day office flow by managing visitors, calls, deliveries, and routine support needs. Preference will be given to Hawaii residents due to the onsite nature of this role. To apply, please call us at View phone number on ziprecruiter.com.

Responsibilities:

• Welcome guests and direct them appropriately while maintaining a detail-oriented and friendly front office environment.

• Manage a multi-line phone system, answer incoming calls promptly, and route inquiries to the correct team members.

• Receive, sort, and distribute incoming mail, packages, and other deliveries with accuracy and timeliness.

• Monitor inventory levels for workplace materials and coordinate the purchase of office supplies as needed.

• Provide general administrative assistance that supports efficient daily operations across the office.

• Keep the reception area and shared front office spaces orderly and presentable for visitors and staff.

• Communicate clearly with employees, vendors, and guests to ensure requests are handled efficiently.

• At least 3 years of recent experience in a receptionist or front desk support role.

• Proficiency with Microsoft Office applications, including Outlook, Excel, and Word.

• Multi-line phone experience

• Hands-on experience handling inbound calls through a multi-line or switchboard phone system.

• Strong customer service skills with the ability to interact professionally with visitors and staff.

• Clear verbal and written communication skills.

• Proven ability to stay organized, manage multiple priorities, and work effectively in a fast-paced environment.

• Dependable work habits and a collaborative approach to supporting a team.