Deputy City Clerk

City Clerk Support

Under supervision of the City Clerk, acts as support for City Clerk in performing related clerk duties. Performs a variety of administrative duties required to expedite the delivery of services. Responsible for oversight of electronic and paper records in compliance with municipal requirements. Administers municipal licenses and permits, assists with municipal elections, maintains cemetery records, coordinates scheduling of various facilities, and provides administrative support for the City Council.

Essential functions include performing City Clerk duties in the absence of the City Clerk and Senior Deputy Clerk, managing the City's central files, managing the off-site storage facility, providing administrative support for City Councilors, assisting with liquor licenses and permits, administering requests for public records, administering Cedar Creek Cemetery operations, assisting with municipal election planning, providing administrative support for other City departments, and assisting Municipal Court and Youth City Council coordination when requested.

Core beliefs are deeply held values and assumptions that guide individuals in the workplace. Core beliefs define how we do things. By establishing core beliefs, the City of Montrose is creating a common culture that shapes employee behavior in a positive and predictable manner. When these beliefs are shared, they create cohesiveness and mutual commitment in the organization and flexibility to changes as they occur. Our core beliefs are centered on exceptional service and are based around treating our customers and fellow team members with dignity and respect. We value teamwork and recognize that we must continually strive to improve the customer experience. Every team member, regardless of job title, plays a part in creating a service environment and each are empowered to respond to the needs of our customers and teammates. We have six Core Beliefs: Respect, Ethics, Leadership, Accountability, Transparency, Excellence in Service (RELATE).

Job requirements include an associate's degree required from an accredited college, a bachelor's degree preferred from an accredited college, two years related administrative experience in a fast paced office setting with multi tasking; confidentiality required, knowledge of municipal government codes and statutes related to City records and applicable federal and state laws, ordinances and regulations preferred. Licensures and certificates must be active and current, including current Certified Municipal Clerk (CMC) preferred; ability to obtain CMC Certification within 4 years required, ability to become a Colorado Notary Public Commission within 90 days of employment, and current Colorado driver's license with acceptable record.

Physical requirements and work environment include ability to work in a standard office setting; attend meetings at various sites within and away from the City with some evening and/or weekend hours required; strength to lift and carry materials up to 20 pounds; vision to read printed materials and a computer screen; and hearing and speech to communicate with employees and the public. Works primarily in clean, comfortable office environment. Subject to many interruptions and pressure due to multiple calls and inquiries.

Late applications will not be accepted. All candidates are subject to a pre-employment background check and drug screen. The City of Montrose is an Equal Opportunity Employer and participates in E-Verify to verify the identity and employment eligibility of all persons hired.