RECORDS TECHNICIAN - 64068881

Requisition No: 882362 

Agency: Department of Health

Working Title: RECORDS TECHNICIAN - 64068881

 Pay Plan: Career Service

Position Number: 64068881 

Salary: $38,503.66 Annually 

Posting Closing Date: 09/08/2026 

Total Compensation Estimator 

Records Technician

Open Competitive

Your Specific Responsibilities:

• Data Entry : Accurately enters and maintains information for the program’s databases and various client tracking systems including the Electronic Health Record in HMS and the Healthy Families Florida (HFF) data base. Registers new clients in the Electronic Health Record and HFF data bases, scans and imports documents into the Electronic Health Record according to established naming conventions and monitors own work to ensure the documents have been acutely scanned and imported. Documents in the Electronic Health Records progress notes as needed to identify record errors/deletions to imported documents. Preforms data cleaning functions for HFF. Meets grant goals and objectives, programmatic and funder requirements, and licensure as applicable. Maintains standards and applicable regulations for personnel, electronic medical records management, and programmatic/funder requirements. Functions as a trainer for new clerical staff. Receives, sorts, date stamps, and checks documents for accuracy prior to scanning and identifies poor originals, errors/ and acts within the scoop of responsibility or brings to the attention of the supervisor if needed and makes the necessary.
• Reports and Operations: Produces HFF and other data base reports for the Healthy Families office. Types correspondence, travel and special projects. Copies and completes faxing. Operate and/or utilize a variety of standard business and office machines.
• Clerical Support :  Produces labels for documents that gets scanned into the Electronic Health Record. Performs Abuse Registry Checks utilizing FSFN. Types cab vouchers when requested, faxes over to vender and maintains records of all requests. Opens and routes mail.
• Purchasing: Purchases program supplies as requested either in person utilizing the state issued P-Card or the MFMP system. Ensures that all rules and regulations are followed regarding Purchase Orders and Works purchases. Maintains accurate records and inventory of all purchases.
• Reception Support:  Acts as a receptionist, answers phone lines, takes messages, greets and routes visitors and assures appropriate professional communications. Provides coverage for other support staff in the Maternal and Child Health Division. Professionally greets and assists culturally diverse families according to contacting the program by either phone of in person.

• Special Projects: Completes Special Projects as assigned, including Parent Support Group activities, including Parent Group packets and other desktop publishing tasks.
• Meets regularly with supervisor to discuss issues, opportunities, and to provide input. Supports the team to ensure the flow of work activities. Participates in regular staff meetings. Attends training to promote professional and personal growth.
• Promotes the division and agency’s mission by participating in quality improvement activities.
• Performs all other duties as assigned (I.e. Key custodian).

Required Knowledge, Skills, and Abilities:

• HMS/Healthy Management Services experience
• HFF/Healthy Families Florida database experience
• Ability to proficiently operate a personal computer for data and accompanying software.
• Knowledge of general office procedure and practices.
• Ability to prepare reports and correspondence.
• Ability to correct spelling, punctuation, and grammar
• Ability to proofread data and typed material for errors and to make necessary corrections.
• Ability to read, speak, and write English fluently.

  Qualifications:

Minimum: 

• One to two years of experience working in a professional clerical/administrative role
• One to two years of experience using various professional computer programs including e-mail, the Internet, and Microsoft Office
• At least two years’ experience in answering phones in a busines setting.
• At least two years of experience working with the public.
• Fluency in English to include reading, writing, and speaking. 

Preferred:

• Bilingual with written and spoken fluency in English and Spanish.
• Healthy Families program experience.

Florida Department of Health Mission, Vision, and Values: 

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the  Healthiest  State in the Nation.

Values:

I  nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Pinellas County Health Department

205 Dr. Martin Luther King Jr. Street North

St. Petersburg, FL 33705

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click );

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit .

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on us.fitly.work). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on us.fitly.work). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.