Mail Clerk

Job Title

Mail Clerk

Duties

Major duties include, but are not limited to:

• Receives all facility mail from external sources; e.g., US Postal Service (USPS); United Parcel Service (UPS); Federal Express (FedEx); etc.
• Responsible for ordering, receiving, processing and shipment of burial flags to 237 US Post Offices within the State.
• Drives a motorized mail truck to delivery points which are in different buildings within the 97-acre complex. External (off station) mail delivery is accomplished by means of driving a government issued vehicle with as many as IO delivery/pickup points at different locations within the city of Columbia.
• Solely responsible for checking out the government vehicle, ensuring all vehicle systems are operating satisfactorily and signing the vehicle back in upon completion of the mail run.
• Responsible for returning the vehicle with a full tank of gas. Incumbent has extensive knowledge of the operation of reproduction equipment (machines) and electric cutting machines as part of the daily operation processes.
• Provides print services for the reproduction of printed materials. Reviews printing specifications for less complex publications and forms.
• Answers queries and resolves problems which occur during production and delivery.
• Logs mail piece identification and date/time mail piece was received or identified through mail analysis. Signs receipt for mail piece when required by carrier delivering to the facility.
• Responsible and accountable for all Pharmacy packages that have been received or picked up for shipment by the mailroom, to include scanning packages daily into the Send Suite Packaging Tracking System for complete tracking.
• Delivers mail piece to addressee within time frame appropriate to the time sensitivity of the mail piece (i.e. does the piece require immediate messenger service or may it be delivered during the next regularly scheduled mail delivery).
• Enters date/time of delivery and obtains signature of addressee or designee. Incumbent ensures that the person signing for and receiving the mail piece is authorized to accept such deliveries on behalf of the addressee.
• Responsible for syncing information for the mailroom Scanner and Pharmacy docking station to allow upload of downloaded information from Pharmacy's scan into the mailroom's scanner.
• Responsible for ensuring every package being picked up matches a previous scan uploaded by Pharmacy (Average number of packages per pick-up is 110 and this is done twice per day).
• Ensures all packages are scanned and selects "routed" status on scanner, which triggers a signature requirement, and signs the scanner with a stylus.

Work Schedule: Monday-Friday, 7:30 am-4:00 pm. Work Schedule subject to change based on agency needs.

Position Description/PD#: Mail Clerk/ PD01908A

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized