Program Coordinator
Artech
Introduction Employees in this job function plan and oversee projects/programs, working with cross-functional teams across various business functions such as Human Resources, Marketing, Legal, Finance, Sales, etc. Required Skills & Qualifications (Must-have qualifications that candidates must meet to be considered)
For immediate consideration please click APPLY to begin the screening process with Alex.
- Event Planning, Communications, Employee Engagement, Client Office, Administration
- Technical Proficiency: Strong skills in the Client 365 suite (Outlook, Teams, SharePoint, PowerPoint, Excel and Copilot) and familiarity with task/milestone tracking tools, e.g., Planner, SharePoint, to support program coordination.
- Clear and effective written and verbal communication skills, with a focus on professional coordination.
- Exceptional attention to detail and the ability to track multiple moving parts, deliverables, and timelines across concurrent initiatives.
- Prior work experience at client or in client's Industry
- Applicants must be able to work directly for Artech on W2
- Experience with Copilot and/or Open Code AI tools
- Develop project plans, define the business-related project/program scope, goals and deliverables in alignment with organizational goals.
- Drive problem-solving and continuous improvement initiatives by leading cross-functional teams and collaborating with executive leadership, function heads, finance etc.
- Facilitate the development effort by creating and monitoring an efficient, streamlined process between the internal teams and/or external vendors.
- Effectively communicate status updates to all stakeholders across multiple organizations/ teams, with reinforcing quantitative measurements.
- Ensure project and program objectives, deliverables and results are completed within the agreed scope, timeline, budget and allocated resources.
- Provide accurate and insightful analysis and reporting, presenting the data in a clear format for presentations and reviews.
- Identify risks and create risk mitigation plans to ensure timely completion of the projects/programs.
- Serve as a subject matter expert in their respective business domain of Human Resources, Marketing, Legal, Finance, Sales etc.
- Support the planning and execution of leadership events and governance forums within the Enterprise Technology (ET) organization, partnering with primary project leads to coordinate cross-functional activities, manage documentation, and help keep team initiatives on track.
- Logistical Assistance: Support the execution of large-scale events, including Town Halls and All Hands meetings. This includes assisting with venue logistics, audio-visual coordination, and attendee invitation lists.
- On-Site Support: Serve as a point of contact during live events to assist with room setup and on-site logistics to ensure a seamless experience for leaders and participants.
- Administrative Partnership: Coordinate with other departments to align schedules and ensure consistent event planning across the enterprise.
- Agenda Development: Assist in the creation and management of meeting agendas for recurring governance forums and leadership sessions.
- Process Support: Support timeline and milestone tracking across project workstreams, flagging schedule risks as needed; partner with the broader team to keep deliverables within agreed scope and timeline.
- Gap Coverage: Provide flexible administrative support during peak event cycles or when organizational needs require it.
For immediate consideration please click APPLY to begin the screening process with Alex.
Vacancy posted 2 days ago
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