Clinic Coder and Medical Records

Job Description

Job Description

PMC Mission and Values

Our mission is excellence in healthcare service and the promotion of wellness in our community. Our Guiding Values are Integrity, Dignity, Professionalism, Teamwork and Quality.

Position: Clinic Coder and Medical Records

Job Responsibilities Understands, promotes and follows the Mission and Guiding Values of the Petersburg Medical Center.

Assures quality care through billing/coding, medical records and patient services through the following responsibilities:

• Coder: Generates census of daily office visits. Follows CPT and ICD 10 guidelines for coding clinic charts. Reviews and corrects clinic coding discrepancies. Communicates with clinic staff- registration, providers and medical assistants - when a discrepancy is identified to correct. Communicates with Business Office for coding and billing issues
• Chart Reviewer: Reviews clinic charts for completeness and communicates deficiencies.
• Filing/Scanning: Scans and uploads records into electronic health record as needed.

Release of Information

• Review and release information as appropriate for subpoenas and requests by patients, healthcare facilities, lawyers, insurance companies, etc.
• Must understand and follow HIPPA and HITECH laws.
• Copies and sends charts by mail, manual and electronic fax, portals, encrypted email and in person.
• Determines type of record requests and handles them as appropriate ensuring all necessary forms have been completed and are on file.
• Submits charge sheets for records requests to billing office.
• Navigates and finds information as requested in electronic health records and paper records. Files charts once request is completed.
• Keeps track of disclosures of information through logging systems.
• Requests records as needed from other healthcare facilities to aid in patient care.
• Performs file maintenance by thinning inactive and deceased patient charts, shredding as needed, and following proper procedures.
• Performs additional duties as assigned.

• Education: An associate degree or two year minimum with medical coding and medical records experience in a healthcare environment preferred but not required.
• Computer experience helpful, especially MS Excel, MS word, MS Outlook. Type minimum of 40 wpm preferred.
• Able to deal with high demand, fast paced, multi departmental hospital needs, The individual must be highly organized, task oriented, with a high attention to detail.
• Must possess the ability to prioritize responsibilities and handle multiple requests simultaneously.

Working Conditions

Full time (40 hours per week), 80 hours biweekly. Position is primarily onsite. Works in a clean, well-lit environment around patients, residents, families and employees onsite at PMC's Wellness, Education & Resources Center (WERC) building and PMC main site.

Employment Requirements

• Background Check. Employment is contingent upon the successful completion of a background investigation conducted through the State of Alaska in accordance with applicable regulations
• Drug Screening. All employees must successfully complete a pre-employment drug screening, which includes testing for marijuana.
• Immunization Compliance. Employees are required to meet all immunization requirements as mandated by the State of Alaska and Federal regulations governing healthcare facilities.

** Position open until filled.