Executive Assistant - Wichita, KS

Carr Talent Acquisition is a boutique talent acquisition agency which offers a more nuanced style of recruiting. We succeed in part because we perform a careful needs analysis of each client and candidate to ensure great hires.

ABOUT US

We are looking for a hungry, detail-oriented, go-getter with strong communication, follow-up, and organizational skills to join our team as an Executive Assistant! This is a full-time opportunity that allows you to reap the rewards of your hard work. We are ideally seeking a task-oriented, precise, and driven individual to support the CEO, vendors, and working alongside the different departments within the team.

JOB SUMMARY

The Executive Assistant serves as a strategic operator responsible for maintaining structure, clarity, and execution across leadership priorities and business operations. This candidate will play a crucial role in the communication, documentation, and execution of processes. The ideal candidate will have a strong technical background, excellent project management skills, and the ability to collaborate with cross-functional teams. We are seeking a highly organized, proactive, and professional individual with a passion for supporting our Real Estate Investment team.

WHAT WE OFFER

Great team and excellent culture We promote from within and reward ambition and coachability 1099 role with opportunity for benefits and to become a W2 employee at the 1-year mark $20-$26/hr base pay (depending on experience) Opportunities for career advancement and professional development within a year Hybrid work potential after training period M-F 9-6 stability

ESSENTIAL DUTIES AND RESPONSIBILITIES

Maintain full visibility across CEO priorities, projects, and commitments. Track and ensure follow-through on all key initiatives. Maintain executive calendar through scheduling and avoiding conflicts. Support decision-making by organizing information, context, and next steps. Process invoices and payments and organize supplies as needed. Act as a central point of coordination between leadership, operations, and vendors. Own and maintain task management, CRM, and KPI trackers and reporting sheets. Ensure all systems are accurate and up-to-date. Build, refine, and improve SOPs and workflows. Identify inefficiencies and implement long-term solutions. Work in partnership with the Virtual Assistant to ensure seamless execution of tasks, emails, inboxes, and calendars. Ensure clear communication across leadership, team members, and external partnerships. Draft, review, and send communications on behalf of the CEO with consistency and professionalism. Ensure all interactions are clear, timely, and aligned with company values. Utilization of AI to streamline workflows and automation to increase overall efficiency.

QUALIFICATIONS

Bachelor's degree in Business, Marketing, or a related field (or equivalent work experience) preferred but not required. 3-5+ years of proven experience in administrative roles or similar fields that require high detail orientation, time management, and organization. Strong organizational and operational thinking skills. Excellent communication and interpersonal skills. Ability to work independently and as part of a collaborative team. Familiarity with CRM software, sales tools, Google Workspace, and AI platforms. Results-oriented with a strong drive to achieve and exceed targets. High attention to detail and ownership mindset. Must live near or around Wichita, KS.

SUCCESSFUL METRICS

CEO priorities are organized, tracked, and consistently executed. Systems are clean, accurate, and continuously improving. Virtual Assistant execution is aligned, efficient, and supported. Communication across the business is clear and reliable. Bottlenecks are identified and resolved proactively. Job Type: Full-time, Monday-Friday business hours #J-18808-Ljbffr Carr Talent Acquisition