Records Manager - ASA (ALT) HQ

All hired employees are expected to have experience with Microsoft Copilot and / or an approved equivalent AI solution.

DSA is in search of an exceptionally skilled Records Management Specialist possessing an active secret clearance, to become part of our team. This role provides Records Management support to a dynamic organization supporting the Army. The government customer team works in partnership with the DSA team and subcontractors to provide a cohesive support model to a varied customer base. Team members are respected and recognized for their role.

Required Qualifications

• Active DoD Secret Security Clearance
• Comprehensive understanding of Army and DoD policies and procedures for records management retention including legal aspects
• Experience managing and maintaining physical and digital records
• Familiarity with the Army Records Information Management System (ARIMS)
• Understanding of Microsoft Purview
• Microsoft Office skills especially PowerPoint and Word
• Experience with taxonomies, meta data, and content tagging using manual and automated processes and tools
• Experience working with Microsoft Office 365 and SharePoint Online

Desired Qualifications

• Project management experience including requirements gathering, customer engagement, and formal documentation of efforts
• Experience supporting a U.S. Army or Department of Defense (DoD) customer

Key Responsibilities

• In accordance with Army and DoD guidance, develop, coordinate, implement, maintain, and sustain a baseline Records Management (RM) Plan.
• Responsible for development and ongoing oversight for the organization's Records Management strategy.
• Provides training and reference materials on all aspects of Records Management.
• Provides guidance on required data retention periods for all files (both physical and digital).
• Provides retention disposition guidance in accordance with Army and DoD due to regulations and organization specific requirements.
• Educate and inform customers on the importance of Records Management and Army/DoD requirements and policies.
• Prepare and deliver reports and status updates for government customers using both written and verbal communications.
• Maintains current knowledge of Department of Defense (DoD), Department of Army (DA), Assistant Secretary of the Army-Acquisition, Logistics and Technology (ASA-ALT), and organizational policies and procedures to ensure organizational compliance.
• Reviews all guidance and instructions for implementation of the Army Records Management
• Named as an organization's official Records Manager
• Monitors the organization's Records Management Program, providing training, advice/guidance, and assistance to all levels of management and administrative personnel in setting up, maintaining, controlling, and disposing of files.
• Ensures filing equipment, space, and organizational files are maintained IAW ARIMS regulatory guidelines. Coordinates with designated Record Coordinators to ensure all records are in appropriate order for internal and external reviews and inspections.
• Develops and documents standard procedures for records storage, retrieval, dissemination, retention, and disposal
• Provides command support on implementing Army Records Management IAW ARIMS Guidelines. Monitors, analyzes, and evaluates work relative to development and/or execution phases of the Records Management Program in all offices producing, accumulating, or maintaining records.
• Ensures adherence to Army Knowledge Management Principles and Army Knowledge and Information Management Guidance outlined in AR 25-1 and related policy and guidance documents
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Many of DSA's positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information. DSA is proud to be an Equal Opportunity Employer. DSA is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. DSA requires background checks , where permitted , by law. DSA is an E-Verify Employer.