Project Manager

Job Description

Job Description

Position Summary

The Project Manager for Business Planning is responsible for working closely with the Program Portfolio Manager to deliver projects on time and within budget and scope across the enterprise. 

In this role, the Project Manager will be responsible for overseeing the implementation of critical project management processes and systems, including project management software and data management platforms. The successful candidate will work closely with technical teams across the organization, including internal and external stakeholders, to ensure projects are delivered as efficiently and effectively as possible. 

The Project Manager will be required to utilize and implement PMI/PMP principles and methodologies on every project across the organization. The project management information system will be SmartSheet. The project manager will collaborate and assist the Program and Portfolio Manager in building out the PMIS system with the assistance of outside consultants.

The ideal candidate will be a self-starter with a passion for technology, organization, process, predictive principles and quickly establish the relationships and credibility to influence and motivate stakeholders at all levels while asking the right questions, resolving challenges, and fostering an environment of collaboration. This role must be effective in working and communicating with external stakeholders, multiple business units as well as with internal cross-functional teams. 

The Project Manager must possess strong interpersonal and leadership skills to create and cultivate internal and external working networks to accomplish the mission and goals of the organization. They must have a service and results-oriented mentality to strategically plan, establish priorities, effectively manage staff, and to oversee projects & portfolios.

This position requires working with all other NBU departments. Communication and working in team environments must be a strength for anyone interested in this position.

The position is listed as hybrid because the role requires a combination of office-based work and time spent at various project and job sites.

Essential Duties & Responsibilities

Project Management Office

• Best Practices – supports the Program Portfolio Manager to provide support and direction on organizational change management, standardized approaches/processes, tools, methodologies and knowledge centers.

• Support – deliver shared services, policies, training, templates, communications, etc.

• Measurement – develop and define key performance indicator approach, analyze marketing results, and the creation and updating of dashboards.

• Supports and drives positive change to increase efficiencies across the organization

PROJECT MANAGER RESPONSIBILITIES

- Deliver projects utilizing PMI/PMP principles and methodologies on every project across the organization. 

- Utilize SmartSheet as the project management information system

- Coordinate internal and external resources to facilitate the complete execution of a number of complex projects across the organization.

- Ensure projects are delivered on time, within scope, and within budget.

- Develop project scopes and objectives, involving all relevant stakeholders and ensuring technical feasibility.

- Ensure resource availability and allocation.

- Develop a detailed project plan to track progress.

- Use appropriate verification techniques to manage changes in project scope, schedule and costs.

- Measure project performance using appropriate systems, tools and techniques.

- Report regularly, or as requested, and escalate issues, as needed, to the Program Portfolio Manager.

- Establish and maintain effective working relationships with internal and external customers, consultants, contractors, inspectors and all other stakeholders.

- Perform risk management assessments to quantify project risks.

- Create and maintain comprehensive project documentation.

- Negotiate terms of agreements, draft contracts, and obtain permits and licenses.

-Ensure the use of proper design and construction standards and techniques consistent with NBU Policy by plan review and construction site visits.

- Analyze operations or processes, design, and/or construction practices. 

- Provide recommendations to management on construction and improvements.

- Conduct analysis and create data and performance metrics. 

- Provide guidance to management, key stakeholders, and sponsors on project direction.

- Mentor and provide direction, training, education and support to team members.

- Research and interpret regulations, codes and standards to minimize regulatory exposure and liability.

- Plan, manage, and execute all assigned projects from conception to completion

- Work closely with technical teams, and stakeholders to ensure projects are well-planned and executed

- Manage project timelines, and resources effectively

- Develop and implement change management strategies to ensure effective adoption of new technology and processes

- Train team members and stakeholders on new systems and processes

- Ensure projects are delivered on time, within budget, and to the highest quality standards

GENERAL RESPONSIBILITIES

- Maintain regular attendance; leave schedule should be managed so as to not interfere with ability to accomplish tasks, including special projects and assignments with deadlines 

- Adhere to NBU safety guidelines and practices at all times and in all situations 

- Maintain a clean and safe work area, office, field site and vehicle as applicable 

- Develop & maintain effective customer service skills for communications with co-workers, customers and the public in general 

- Maintain strict confidentiality of business, employee and customer information in written and oral communications and safeguard sensitive documents 

- Adhere to NBU policies and procedures 

- Exemplifies NBU Core Values of Integrity, Stewardship, Team, Culture and Safety 

- Participate in and support initiatives to reach annual NBU Performance Measures

- Exercise sound problem-solving and judgment. 

- Possess and utilize technical skills capable of analyzing numerous choices and alternatives, and determining the best overall solution (i.e., know and do the right thing) 

- Explore creative and innovative ways of performing tasks and solving problems 

- Show initiative and take ownership of work, do what is needed without being asked, follows through 

- Establish priorities and multi-task so that assigned duties are completed under pressures of time constraints and deadlines. 

- Adapt and respond well to change; manage pressure effectively and cope with setbacks and changes in priorities. 

- Demonstrate effective oral and written communication skills with peers, employees, superiors, and appropriate entities. 

Formal Education and Work Experience Requirements
Degree/Diploma Obtained: Bachelors

Work Experience Time Frame: Five Years or More 

Field of Study: Project Mgmt/Business Planning

Other: Bachelor's degree (Highly preferred) in a related field such as business, planning, project management, and/or five or years' experience directly related to construction, project management, and contract negotiations

Certification and Licensures Requirements

Project Management Professional certification will be required with in one year of employment.

Other Minimum Qualifications

- A valid Texas Driver’s License is required to operate a company vehicle when necessary. 

- Flexibility in available hours, including holidays, weekends, and/or after hours, is required.