Payroll Tax Analyst

What You'll Do

• Ensure accurate and timely filing of all monthly, quarterly, and annual payroll tax returns, including W-2s and W-2c corrections
• Perform end-to-end reconciliations of payroll tax data across systems and third-party vendors; investigate and resolve discrepancies
• Reconcile quarterly Form 941 filings to W-2 totals and validate wage and tax balances across multiple entities
• Analyze and resolve complex payroll tax matters, including multi-state taxation, employee mobility, reciprocal agreements, stock compensation, and fringe benefits
• Review daily tax filings submitted to third-party vendors and address discrepancies proactively
• Conduct regular audits of gross-to-taxable wage calculations to ensure compliance and accuracy
• Manage and resolve tax notices in partnership with third-party vendors-identifying root causes and implementing preventive measures
• Serve as a subject matter expert by responding to payroll tax inquiries from employees, agencies, and internal stakeholders
• Lead W-2 correction processes, including preparation, review, and distribution of W-2c forms
• Review and test system updates (e.g., Workday), ensuring compliance with evolving tax regulations and communicating changes to stakeholders
• Partner closely with Payroll and HR to ensure accurate state and local tax setup, particularly for multi-state employees
• Maintain unemployment tax rates and ensure timely updates with third-party vendors
• Register for new state and local tax accounts as business needs evolve
• Prepare and file tax returns not handled by third-party providers, including specialized government reporting
• Review third-party sick pay reporting for compliance and accuracy
• Continuously improve payroll tax processes through documentation, standardization, and automation initiatives
• Stay current on federal, state, and local tax laws and advise leadership on compliance requirements and risks

• Bachelor's degree or equivalent combination of education and experience
• 5+ years of payroll tax experience in a multi-state, multi-entity environment supporting a large and/or remote workforce
• Strong knowledge of federal, state, and local payroll tax regulations and wage compliance requirements
• Proven experience with payroll tax reconciliations (monthly, quarterly, and annual)
• Solid understanding of fringe benefit taxation and equity compensation (e.g., RSUs, non-qualified stock options)
• Advanced analytical skills with proficiency in Excel (e.g., VLOOKUPs, PivotTables) or similar tools
• Ability to navigate ambiguity, analyze complex datasets, and implement practical solutions
• Strong communication and stakeholder management skills
• High level of integrity and ability to handle sensitive, confidential information

• FPC or CPP certification
• Experience with Workday and/or ADP payroll systems
• Exposure to global payroll, including UK, EU, or Israel
• Experience supporting expatriate and inpat payroll tax scenarios

• Medical, Dental, & Vision Insurance Plans