Administrative Assistant to the Assistant Superintendent of Student Services

Township High School District 211

Position Type:
Support Staff/Executive Secretary

Date Posted:
6/2/2026

Location:
District 211 Administration Center

Date Available:
ASAP

Closing Date:
06/16/2026
Description:
Administrative Assistant to the Assistant Superintendent of Student Services (Exempt Position)

Qualifications:

Proficient with office technology, including Google Workspace (Docs, Sheets, Forms, Drive), Microsoft Office Suite, and student information systems (SIS)
Accurate keyboarding, data entry, and reporting skills
Experience with data management, analysis, and reporting tools
Strong organizational skills, with the ability to manage multiple projects, priorities, and deadlines
Demonstrated project planning and management skills
Effective interpersonal and communication skills, both verbal and written
Ability to work independently and as part of a team, exercising sound judgment, discretion, and confidentiality
Commitment to providing high-quality service to students, families, staff, and community members

Responsibilities:

Provide administrative support to the Director of Student Services and Assistant Directors of Special Education, managing schedules, communications, and daily office operations
Serve as registrar for alternative schools, handling student enrollment, withdrawals, and record management in compliance with regulations for students not receiving special education services at alternative schools.
Coordinate home hospital instruction, credit attainment, and AP programming
Assist with and support state test administration
Collect, verify, and submit required data to regional, state, and federal agencies
Support health services by processing invoices, tracking budgets, and managing supply and medication inventory
Prepare reports, manage data entry, and assist with department projects, events, and professional development
Manage publications and communications to the school community, ensuring timely and accurate information sharing
Maintain and file student records
Act as a liaison between Student Services, schools, families, and community partners
Perform other duties as assigned by the Director of Student Services
Provide direct assistance to Assistant Directors of Special Education and leadership, including managing calendars, scheduling IEP and related meetings, and coordinating with internal staff, families, and external professionals.
Maintain, organize, and process confidential student records in compliance with IDEA, including IEP documentation, evaluations, rosters, and archiving records for graduating/exiting students.
Upload and manage student information in Student information System, track placement changes, process file transfers, and prepare incoming student files.
Track legal timelines, ensure documentation meets state/federal requirements, manage background checks for external staff, and process billing for specialized services.
Serve as a point of contact between special education, general education, families, and outside agencies; translate/arrange translations; distribute required notices.
Arrange transportation, schedule interdisciplinary meetings, support testing/psychological reviews, and oversee destruction of temporary records per regulations.
Other duties as assigned by the Assistant Superintendent of Student Services and Assistant Directors of Special Education

Working Conditions:

Frequent interruptions and shifting priorities.
Requires sitting for extended periods, with occasional lifting of materials (up to 30 lbs).
High level of interaction with staff and stakeholders

Application Procedure:
Apply online

Selection Procedure:
Skills test may be administered as part of the candidate selection process.

Salary
Exempt 2 Salary Schedules

Benefits
Benefits for exempt office workers follow the same benefit package as Support Staff Contract Benefits

Candidates may contact:
Candidates may contact Danielle Hauser, Assistant Superintendent of Student Services
at View email address on click.appcast.io

Apply

Vacancy posted 13 hours ago

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