Operations Manager

Responsible for organization-wide accounting, payroll, bank deposits, procurement, and day-to-day business operations. Oversees all aspects of grant financial management, including journal entries, cost allocation, invoicing grantors, grant contracts and budgets, financial reporting, and compliance. Supports organizational operations management functions by ensuring effective financial controls, operational efficiency, vendor management, and administrative processes that support the agency's mission and strategic goals. Supervision Received and Exercised: Reports to Executive Director. May exercise supervision over Administrative Interns. Hours, Wages, and Benefits: $60,000-65,000 depending on experience. Benefits & Company Culture: A full-time employee (32 hours or more per week) is eligible for insurance and vacation benefits on the first of the month following 60 days of employment. Benefits include: Health, dental and vision insurance; 50% company paid. Short-term Disability, Life and AD&D; 100% company paid. Vacation; Unlimited (after waiting period). Sick Leave; 80 hours per year (waiting period does not apply). Paid Holidays; 14 per year Additional Notes: Candidate will be required to attend paid 20 hours of core competency training in order to work with individuals impacted by domestic violence. Application Instructions: No phone calls. Email cover letter, resume and work references to View email address on click.appcast.io. Essential Functions Manages all aspects of agency accounting including payroll, payroll taxes, and payroll reports, accounts payable/receivable, grant accounting for multiple grants, and cost accounting. Manages relationship and monitors the performance of Crossroads’ outside bookkeeping services. Oversees audit and IRS functions including Form 990 process, coordinating activities with outside audit firm and review firm’s performance. Manages departmental budgets for programs, grants, and fundraising events. Ensures compliance with all GAAP and IRS rules for nonprofit organizations. Develops, implements and maintains accounting policies and procedures including internal controls. Coordinates with the Executive Director on the annual budget process in keeping with Crossroads’ strategic priorities and in preparation for the Finance Committee and Board of Directors’ review and approval processes. Coordinates, analyzes and reports the financial performance to the Executive Director related to the Crossroads’ operations and in preparation for the Finance Committee and the Board of Directors’ review and approval processes. Supports agency’s needs for financial forecasting, adjustments and strategic planning. Operations, Accounting and Grants Management Works with Facilities Coordinator and IT provider to ensure efficient operations in Shelter and Administration Oversees payroll and coordinates with Executive Director to ensure salaries and wages are timely and accurate and all legal requirements are met. Manages the administration of employee benefits Maintains compliance with State of Colorado regulations regarding employee benefits, minimum wage, workers compensation and related matters. Manages corporate insurance program including liability, property and casualty, professional coverage, D&O coverage and related matters. Provide monthly cost allocations to grants Processes monthly and quarterly invoicing to funders for grant reimbursements. Provides reporting, assistance, and guidance as required for all grants. Participates in grant writing and grant submissions. Tracks and reports income and in-kind donation values. Pickup and process mail received at Post Office, including check deposits. Participates in staff meetings and contributes to the cultural environment of the agency. Qualifications Required A Bachelor’s Degree in Accounting, Management, Non-Profit Administration, or related field and/or a minimum of 3 years of relevant experience. Proficient in QuickBooks and Microsoft Office products such as Excel and Outlook. Experience in all aspects of payroll accounting, taxes, and reporting; online banking and account reconciliation including deposits, accounts payable, accounts receivable. Must work well with others and be able to solve problems independently. Effective written and verbal communication skills. Detail oriented, logical, methodical and accurate. Three years accounting and management experience, preferably in non-profit organizations. Crossroads Safehouse is an equal opportunity/affirmative action employer and complies with all applicable Federal and Colorado State laws, regulations and executive orders in the provision of programs and services. Crossroads Safehouse does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, and vendors. #J-18808-Ljbffr