Part Time Site Manager-Premier Academy After-School Program

Job Description

Job Description

COMMUNITIES IN SCHOOLSPREMIER ACADEMYJOB DESCRIPTION

  Job Title

CIS -Premier Academy Site Manager

Department

Program/Operations Department

Location

Communities In Schools of Southeast Harris County and Brazoria County

Reports To

Premier Academy Program Director

FLSA Status

Exempt

Last Updated

January 2020

Hours

Part-time (30 hours/week)

SUMMARY

Implements, coordinates, manages, and reports the day-to-day operations of the after-school program activities in the assigned Premier Academy. Responsible for student recruitment, retention, and reporting. Works closely with the Director, center staff, school staff, parents/families, contractors, and the students to achieve program goals and objectives. Performs other duties as assigned. 

This is a part time position, 30 hours per week. Monday - Friday 12:30 pm - 6:30 pm. 

ESSENTIAL FUNCTIONS:

Ensure program activities promote the health, safety, and general well-being of participants and provide high-quality educational development opportunities. Provide guidance and positive role modeling to participants.

Develop and plan relevant program curricula in accordance with Premier Academy standards.

Coordinate the implementation of community-based activities with “hands-on” site management.

Ensure quality improvement by monitoring and evaluating program achievement against target goals, recommending modifications that respond to participants’ needs and interests, and reporting to the Director.

Provide direct supervision and management to the staff of activity coordinators, including training, coaching, and evaluating.

Review and adhere to the school district and campus rules, policies, and procedures, including the campus crisis plan, protocol for reporting abuse, and other pertinent requirements.

Establish and maintain positive communications with the parents, including parent meetings and written announcements as needed.

Maintain an inventory of all program equipment and supplies in good order. Recommend repair and/or purchase within budgetary constraints.

Confidentially maintain participant information, attendance, and academic progress in student files and spreadsheets; submit paperwork in a timely manner; and prepare accurate statistical reports by deadline dates.

Participate in the overall function of the PA project by attending meetings, working on team projects, and attending training and events.

Provide direct service to students, including educational and enrichment activities.

May lead, guide, and train staff, tutors, and/or volunteers performing related work; may participate in recruiting volunteers and tutors.

Ensure intake and dismissal procedures are adhered to.

SKILLS/KNOWLEDGE REQUIRED:

• Associate degree or three years of equivalent experience in childcare, education, or a human service field.
• Willingness to maintain the standards, carry out the purpose, and adhere to Communities In Schools (CIS) policies.
• A strong commitment to the mission of CIS and the value of after-school programs in students' academic success.
• Must be flexible, a self-starter, and a team player.
• Mature judgment to take initiative where appropriate, to recognize and handle confidential matters in a professional manner.
• Demonstrate human relations skills. Ability to develop and maintain effective working relationships with diverse staff, ISD administrators, and teachers; provide guidance and support to diverse staff.
• Ability to develop, engage, and manage a team.
• Ability to organize, plan, and implement multi-faceted workload; effectively identify, analyze, and solve problems; and successfully resolve conflict.
• Demonstrate communication skills, both verbal and written.
• Demonstrated ability to work with computers and MS Office software, particularly Excel and Word. 
• Demonstrate ability to work with and establish positive relationships with diverse populations of children and parents in a school setting.
• Ability to work with minimum supervision and as a member of a team.
• Means of self-transportation during the workday; proof of meeting Texas requirements regarding auto registration, driver’s license, and auto liability insurance.
• Willingness to attend evening and weekend events.

WORK ENVIRONMENT

Work is performed in an office and school campus environment. Work also involves sitting at a computer and being on the phone for extended periods. Tight deadlines and adherence to timelines require the incumbent in this classification to work flexible hours. Some travel throughout the districts is required. Occasional lifting of equipment used in training workshops that may weigh up to 30 pounds is required.

TRAVEL

To perform this job successfully, an individual must possess a valid Texas Driver's license and be insurable

with a good driving record. An individual will be required to operate their motor vehicle to attend meetings, workshops, and training sessions. Attend scheduled staff meetings in which pertinent information is disseminated.

PHYSICAL REQUIREMENTS :

To perform the job, a person must have the ability to do the following physical actions:

• Frequently lift and carry an average of 5 to 20 pounds and occasionally as much as 40 to 70 pounds or more. Items to be lifted or carried might include, but are not limited to, boxes or files, copy paper, supplies, materials, donations, etc. Most items will be carried by hand. Most items must be lifted to knee or waist level, some items lifted to chest level, and only a few items overhead.
• Frequently push and pull objects to open and close file drawers, occasionally move items around the office such as a box of copy paper or computer paper, sometimes a small piece of furniture, the office chair, the vacuum cleaner, etc.
• Occasionally bend and kneel to file, retrieve items, etc.
• Occasionally, flex upper trunk forward at the waist and partially flex knees, sometimes twisting or rotating the upper trunk to the right or left while sitting or standing.
• Occasionally place arms above, at, and below shoulder height to reach.
• Occasionally climb stairs or inclined surfaces.
• Ability to get to and from work; ability to move from one work location to another work location during the day if necessary. Possess a valid Driver's License for transportation purposes or to run essential errands. Must furnish current proof of insurance.
• Must be able to work a flexible schedule. This position may require some work on evenings and weekends.

ENVIRONMENTAL CONDITIONS

• Occasionally requires going outside during hot or cold temperatures or during wet conditions to work with clients or prepare for special events.
• Occasionally requires going outside during evening and night hours.
• Works alone at times but usually works with others.
• May have somewhat cramped work quarters depending on availability of office pace.

APPEARANCE

• Neat
• Professional
• Must reflect as a proper representation of CIS

ADHERENCE TO THE PHILOSOPHY, POLICIES, AND PROCEDURES OF COMMUNITIES IN SCHOOLS OF SOUTHEAST HARRIS AND BRAZORIA COUNTY

• Employees must demonstrate knowledge of and performance in accordance with the philosophy of compassion, caring, and respect for the welfare and dignity of others.
• Must display a non-judgmental acceptance of all students/parents/volunteers/staff/co -workers.
• Establish and maintain good rapport in working relationships.
• Display an appropriate and consistently positive attitude.
• Remain composed during stressful situations.

EEO Statement

CIS-SHC and BC employees are protected by federal laws, Presidential Executive Orders, and other laws designed to protect employees from discrimination on the bases of race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other non-merit based factor. These protections extend to all management practices and

decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs.

CIS-SHC AND BC employees are also protected against retaliation. Consistent with federal laws, acts of retaliation against an employee who engages in a protected activity, whistle-blowing, or the exercise of any appeal or grievance right provided by law will not be tolerated.   CIS-SHC AND BC managers and supervisors are also reminded of their responsibility to prevent, document, and promptly correct harassing conduct in the workplace.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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