Senior Administrative Assistant

Job Description

Job Description

Join our client, a dedicated healthcare organization who is seeking a highly organized and trustworthy Senior Administrative Assistant to support their executive leadership team. In this vital role, you will help ensure the smooth operation of the CEO’s office by managing schedules, coordinating communications, and handling confidential information with professionalism and discretion. This position offers an opportunity to be part of a mission-driven environment that makes a positive impact on the community.

Compensation : $65,000 - $75,000
*Potential offers vary based on experience level, qualifications

Applicants must be local and willing to commute to the Quincy MA area, as this role is onsite 5 days a week. If you are interested in this position and would like to be considered, please submit a copy of your resume today!

Responsibilities

• Facilitate daily administrative operations supporting the CEO’s Executive Assistant, ensuring seamless workflow.
• Manage the CEO’s calendar, coordinating appointments, meetings, and conflicts efficiently.
• Prepare comprehensive meeting materials, including agendas, briefing notes, and follow-up items.
• Organize logistics for board meetings, leadership sessions, and special organizational events.
• Craft, review, and refine correspondence, presentations, and reports on behalf of senior leadership.
• Act as a primary point of contact between the executive office and internal departments to ensure clear communication.
• Handle incoming inquiries, exercise sound judgment in prioritizing urgent matters, and escalate as needed.
• Coordinate travel arrangements, including booking accommodations and preparing itineraries.
• Maintain orderly filing systems, both digitally and physically, for important documents.
• Track project deadlines, manage deliverables, and support strategic initiatives.
• Identify opportunities to boost administrative efficiency and improve office processes.
• Assist in preparing for audits, organizational reporting, and other compliance activities.
• Travel to various organization sites as required, ensuring timely support across locations.

Requirements

• High school diploma required; associate or bachelor’s degree preferred.
• 5+ years of progressive administrative experience supporting executive leadership, ideally in healthcare, nonprofit, or corporate settings.
• Proven ability to manage multiple priorities with exceptional organizational skills.
• Demonstrate a high level of professionalism, confidentiality, and discretion.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Reliable transportation is essential, as travel to various local offices may be necessary, including occasional off-hour commitments.
• Must be detail-oriented, resourceful, and capable of handling sensitive information discreetly.

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

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Pandologic. Keywords: Administrative Assistant, Location: Quincy, MA - 02170 , PL: 603911822