Accounts Payable Supervisor

Job Description

Job Description

Work Hours: 8am - 5pm, Monday through Friday mostly

Position Overview: The Accounts Payable Supervisor will assist the department manager in all activities related to the accounts payable function, including management of accounts payable personnel, oversight and processing of A/P transactions.

Essential Job Functions:

• Manage accounts payable functions for assigned client(s)
• Coordinate with A/P associates to provide seamless AP workflow
• Supervise associates in processing all related accounts payable transaction activity
• AP review as needed to include coding and invoice preparation
• Obtain proper approval for payment of invoices
• Prepare A/P related transaction batches for processing into the Accounting GL system
• Prepare accounts payables checks as required
• Obtain required documentation from vendors (W-9, ACH info) as needed and archive accordingly
• Review vendor statements and resolve outstanding items
• Maintain proper storage of payables items using INDEX imaging system
• Provide excellent customer service to clients, vendors and co-workers
• Approve A/P associates time in ADP
• Assist clients and managers with items of concern such as questions regarding expenses, vendors, etc.
• Assist with special projects as assigned
• Apply a team approach to completion of all month end reporting tasks
• Conduct all business in a highly ethical manner, exhibiting behavior, practices, and standards that uphold IMC core values
• Perform other duties as assigned

Job Requirements:

• 8+ years of experience in a full-cycle, fast-paced Accounts Payable department, with significant supervisory experience required
• Strong understanding of accounting and general ledger coding concepts and its implications as it relates to accurate financial statement presentation is essential
• Excellent organizational skills and time management
• Effective customer service and interpersonal skills
• Solid dispute resolution skills
• Demonstrated teamwork and teambuilding skills
• Ability to adapt to sudden changes in priority
• Proven leadership in mentoring staff
• Experience in system conversions

Other Skills/Abilities:

• Understanding of various ERP accounting software (Great Plains is a plus)
• Proficient with Microsoft Office Suite or related software
• Must be a great communicator and have the ability to shape and grow team
• Able to multi-task and meet assigned deadline