Maintenance Planner

Maintenance Planner/Scheduler

California Bioenergy LLC (CalBio) is one of the countrys leading developers of dairy digester projects. Our projects generate renewable natural gas and electricity which is used as a vehicle fuel to power clean trucks, buses, and cars. Founded in 2006, CalBio works closely with local dairy farmers, the California Air Resources Board (CARB), the California Department of Food and Agriculture (CDFA), the California Public Utility Commission (CPUC), the California Energy Commission (CEC), the Environmental Protection Agency (EPA), and the dairy industry to develop projects that reduce greenhouse gases (GHGs), protect local air and water quality, create local jobs, and provide a new revenue stream along with other meaningful benefits to its dairy partners. Along with its affiliates, Midwest Bioenergy, Northwest Bioenergy, and Southwest Bioenergy, CalBio is undertaking the development, construction, ownership, and operation of dozens of dairy digester projects across the country.

The Maintenance Planner/Scheduler is responsible for planning, coordinating, and scheduling maintenance activities to maximize equipment reliability, minimize downtime, and ensure the efficient use of maintenance resources across CalBio operations. This role develops detailed work plans, secures required labor, materials, tools, contractor support, and permits, and coordinates maintenance schedules with Operations to ensure safe and efficient execution of work.

The Maintenance Planner/Scheduler serves as the primary administrator of maintenance planning activities within the Computerized Maintenance Management System (CMMS) and works closely with Operations, Inventory, Procurement, and Maintenance personnel to maintain an executable maintenance backlog and optimize preventive and corrective maintenance programs.

Planning and Logistics Management

• Provide labor and costs estimates.
• Partner with Operations and Maintenance personnel to conduct field reviews of planned work, verify scope requirements, and develop complete work packages that include labor, materials, tools, safety requirements, and execution plans.
• Define Job plan (work instruction and required safety documentation).
• The planning of the work is to ensure that when the work is scheduled it can be completed with the least interruption to operations and the most efficient use of maintenance resources.
• Coordinate with storeroom personnel and procurement to ensure kit is complete within the required timeline.
• Work with Inventory Manager to achieve the physical assembly and delivery of planned job packages.
• Verify completed kit for content accuracy.

Proficient Utilization of the CMMS (Computerized Maintenance Management System)

• Complete and close work orders in the CMMS to facilitate equipment histories.
• Incorporate requested work order changes/revisions into the CMMS.
• Update Preventative Maintenance and Predictive Maintenance activities in the CMMS.
• Enter field service reports from vendor and create WO to address additional work recommendations in eMaint. Run eMaint reports reflecting repeat issues and cost.
• Enter reports to the public drive per asset.
• Organize Vendor schedules to meet Ops needs.
• Monitor fleet maintenance and set priority vendors to be used.

Scheduling

• Calculate work center labor hour capacity.
• Coordinate pickup and delivery of construction equipment as requested.
• Create preliminary weekly maintenance schedules based on work center capacity and priorities of the production areas.
• Organize, direct, and coordinate weekly scheduling meetings with production.
• Finalize and communicate weekly maintenance schedules.
• Track schedule completion including carry over work.

Qualifications

• Associates degree in a technical field or 5 years of maintenance planning and mechanical craft experience in an industrial environment.
• Strong understanding of machinery and troubleshooting skills.
• Strong written and oral communication skills.
• Strong organizational and planning skills with demonstrated leadership experience.
• Reading and math skills are required along with the ability to read and interpret blueprints and produce field sketches from shop floor observation.
• Display initiative, drive, and desire to work in a dynamic team environment.
• Be legally authorized to work in the United States; verification of employment eligibility will be required at the time of hire; visa sponsorship is not available for this position.

Preferred Qualifications :

• Additional training in a vocational or technical school.
• Bachelors degree in engineering or Technical Field.
• Working aptitude with a CMMS, Oracle, and associated reporting software.

Physical Requirements & Working Conditions

• Ability to work in both office and field environments.
• Ability to walk industrial facilities and construction sites.
• Ability to climb ladders, stairs, and elevated platforms.
• Ability to occasionally lift and carry up to 25 pounds.
• Ability to work around mechanical equipment, outdoor weather conditions, dust, noise, and odors associated with industrial and agricultural operations.
• Ability to travel up to 25% as business needs require.

Key Performance Indicators (KPIs)

• Weekly schedule compliance.
• Maintenance backlog health.
• Preventive maintenance completion rate.
• Work order closure timeliness.
• Maintenance cost accuracy.
• Material kitting accuracy.
• Equipment downtime reduction.
• CMMS data quality and integrity.

California Bioenergy LLC