Business Office Manager

Job Description

Job Description

Business Office Manager QUALIFICATIONS:

Must have Business Office Manager experience in long term care facility.

• Associates Degree in Accounting or equivalent business office experience, including accounts receivable, accounts payable and payroll.
• Some knowledge of payroll taxes helpful.
• Sufficient verbal and written communication skills to perform the tasks required.
• Excellent organizational skills.
• Detail oriented with excellent follow-up skills.
• Experience with either manual of computerized accounting and bookkeeping systems.
• Experience with word processing and/or computer spreadsheets.

Business Office Manager ESSENTIAL JOB FUNCTIONS:

Accounts Receivable

• Responsible daily for bank deposits and posting payments.
• Responsible for accumulating and reporting ancillary charges for all residents.
• Responsible for submission of all information required by Medicaid to commence or change monthly payments.
• Responsible for compiling resident resource information and maintaining resource billing information on the computer.
• Responsible for making and posting patient fund receipts and disbursements, and reconciling patient funds.

Accounts Payable

• Responsible for compiling invoices to be paid, obtaining the necessary approvals for payment, vouchering, verifying coding, recalculating for clerical accuracy.
• Responsible for filing of paid invoices and reconciling vendor statements on a monthly basis.
• Responsible for problem resolution on disputed invoices, and timely and accurate submission of this information to the home office.
• Responsible for completing sales tax recap sheet and submitting it to corporate office monthly.

Data Processing

• Responsible for all accounting related data input.
• Initiates any processing problem resolution with home office.

General Accounting

• Maintains all permanent accounting records except general ledgers and bank reconciliations.
• Contact person for Medicaid and Medicare auditors during cost report audits.
• Responsible for maintaining accounting systems as formulated by the home office and for communication to the home office on all accounting and data processing related issues.

Petty Cash Custodian : Responsible for petty cash checking account, including signing and issuing checks, obtaining appropriate receipts, monthly reconciliation and submission to home office for reimbursement.