Manager, Events Management

Role Description

We are seeking a Manager, Events Management, to join our team. The Manager, Events Management is responsible for the management of in-person and hybrid Society conferences and assigned meetings.

• Development and management of new and existing events and conferences assigned
• Responsible for site selection and contract negotiations
• Requests and evaluates bids from suppliers for meeting facilities, food & beverages, equipment, travel, lodging, etc.
• Logistics coordination including transportation, hotel specifications, banquet orders, coordination of technical, guest tours, special events, etc.
• Registration management
• Maintains oversight of contractors and subcontractors hired for individual events
• Coordinate the planning, production and marketing procedures with regard to development of promotional literature, including copywriting and meeting supplies
• Provide on-site conference management and conduct conference evaluations
• Develop and review, on an ongoing basis, the marketing and promotional plan for each event
• Responsible for budget preparation, monthly accruals, and invoice reconciliation
• Maintains historical database for each event, including financial information, planning and operations, logistics and attendance
• Liaise with the conference planning committee and staff members in other directorates and related suppliers
• Coordinate advertisement, sponsorship, and exhibit programs as they relate to specific events

Qualifications

• Bachelor’s degree or additional equivalent work experience
• Minimum of 10 years’ experience in the meeting planning industry, with association experience as a plus

Requirements

• Excellent oral and written presentation skills
• Ability to work well with teams in diverse, complex, and changing environments
• Ability to identify key issues, gather data to investigate those issues, and develop actionable recommendations
• A detailed approach and ability to work independently and remain organized in order to meet commitments and balance competing priorities
• Demonstrated knowledge of budgeting and financial management
• Experience with contract negotiations and management

Benefits

• Remote work arrangement eligible
• Periodic business travel may be required
• Annual base salary range for this position is estimated to be between $105,000 – $115,000 per year in the New York metro area

Company Description

ASME helps the global engineering community develop solutions to real-world challenges. Founded in 1880 as The American Society of Mechanical Engineers, ASME is a nonprofit professional organization that enables collaboration, knowledge sharing, and skill development across all engineering disciplines, while promoting the vital role of the engineer in society.

ASME is proud to be an Equal Opportunity Employer. At ASME, we nurture an inclusive environment, and we encourage, support, and celebrate diversity in the workplace.