Accounts Clerk

Job Description

Job Description

PLEASE READ FULL DESCRIPTION FOR LOCATION, PAY AND DUTIES

Account Clerk 1

Position: Account Clerk 1
Job Type: Accounting / Administrative Support
Dress Code: Business Casual
Parking: Free Parking Available
Transportation: Bus Accessible

Job Summary

We are seeking a detail-oriented and organized Account Clerk 1 to assist with daily accounting, bookkeeping, and administrative responsibilities. The ideal candidate will have strong mathematical and analytical skills, excellent attention to detail, and proficiency in Microsoft Excel and data entry.

Candidates should have a basic understanding of accounting principles, bookkeeping procedures, and financial documentation, including familiarity with grants and loans.

This position involves processing financial transactions, maintaining accurate accounting records, reviewing invoices and supporting documentation, preparing financial reports, and performing general administrative duties.

Key Responsibilities

Accounting and Bookkeeping

• Post various accounting transactions to ledgers, journals, and cash books manually or electronically.
• Perform mathematical calculations necessary for posting transactions and maintaining accurate financial records.
• Maintain organized and accurate bookkeeping records in accordance with established accounting procedures.
• Assist with tracking and reviewing financial information related to grants and loans.
• Gather, organize, classify, and analyze financial information.

Invoice Processing and Financial Documentation

• Review, code, and process invoices, receipts, vouchers, and other accounting documents.
• Verify mathematical accuracy, appropriate signatures, correct identification numbers, and relevant dates.
• Review and assign appropriate program or activity codes.
• Organize and sort accounting documents alphabetically, chronologically, or by document type.
• Assist with reviewing purchase orders, payroll records, timesheets, timecards, vendor checks, budgets, and other accounting documents.
• Identify discrepancies and ensure financial records are accurate and complete.

Financial Reporting and Data Entry

• Compile, prepare, and type financial reports, including weekly and annual reports.
• Assist with reporting related to cash balances, budgets, accounts receivable, and accounts payable.
• Enter and maintain financial information using computerized accounting systems and Microsoft Excel.
• Review financial data for accuracy and completeness.
• Perform calculations involving addition, subtraction, multiplication, division, fractions, percentages, and decimals.

Administrative and Clerical Support

• File and organize invoices, vouchers, financial documents, and other records.
• Type and proofread correspondence, statements, forms, and reports.
• Order, organize, and distribute office supplies.
• Answer routine telephone inquiries and provide general administrative assistance.
• Sort, distribute, and process incoming and outgoing mail.
• Perform additional clerical duties related to accounting operations.

Required Skills and Qualifications

• Knowledge of basic bookkeeping and accounting principles.
• Understanding of accounting policies, procedures, and standard office practices.
• Strong attention to detail and accuracy.
• Good analytical and problem-solving skills.
• Strong mathematical abilities, including working with fractions, percentages, and decimals.
• Proficiency in Microsoft Excel , including data entry, spreadsheets, and basic calculations.
• Experience entering, reviewing, and maintaining financial records.
• Basic understanding of grants and loans.
• Ability to operate calculators, adding machines, computerized accounting systems, and other office equipment.
• Ability to understand and follow bookkeeping procedures.
• Ability to maintain accurate and organized financial records.
• Ability to gather, organize, classify, and review information.
• Strong organizational and time-management skills.
• Ability to answer routine telephone inquiries and communicate professionally.
• Ability to work independently while maintaining accuracy and meeting deadlines.

Minimum Qualifications

Candidates must meet the following minimum qualifications:

• Completion of one high school accounting course or three months of accounting experience , or completion of an accounting course for bookkeepers offered by a college.
• Completion of one course or three months of experience operating an adding machine and calculator .
• An equivalent combination of education, training, or experience that meets the minimum qualifications listed above may be accepted.

Work Environment

• Professional office environment.
• Business casual dress code.
• Free parking available.
• Accessible by public bus transportation.
• Position involves regular use of computers, Microsoft Excel, accounting systems, and general office equipment.