AP Specialist

AP Specialist North Haven, CT (Onsite) Competitive Compensation + Benefits Why This Position? Join a well-established, family-owned organization with decades of success and a strong reputation in its industry Stable, growing company that plays a critical role in supporting large-scale operations across multiple locations High-volume, hands‑on Accounts Payable role with significant ownership and visibility Opportunity to be involved in process improvements and an upcoming ERP implementation Collaborative accounting team with exposure to broader accounting functions Position Overview We are seeking a detail‑oriented AP Specialist to support high‑volume Accounts Payable operations. This role will be responsible for managing the full AP cycle while also assisting with cash receipts, reconciliations, and month‑end accounting activities. The ideal candidate will thrive in a fast‑paced environment and enjoy improving processes while maintaining accuracy. Key Responsibilities Accounts Payable Process high-volume invoices, including coding, matching purchase orders and receiving documentation, and data entry Execute vendor payments via ACH, check, and credit card Prepare and manage weekly check runs and ACH batches Maintain vendor files, W-9s, payment terms, and onboarding documentation Manage Positive Pay processes and resolve banking exceptions Reconcile disbursement activity and ensure payment accuracy Prepare AP aging reports and assist with month‑end accruals Support audit requests and provide AP‑related documentation Additional Accounting Responsibilities Process daily cash receipts and deposits Assist with AR reconciliations and account reviews Support credit card reconciliations and expense documentation Participate in month‑end close activities and special projects Assist with process improvement and ERP implementation initiatives Preferred Qualifications Associate’s degree in Accounting, Business, or related field (or equivalent experience) 4‑5+ years of high‑volume Accounts Payable experience Experience with banking platforms and Positive Pay ERP experience strongly preferred Proficiency in Microsoft Excel and accounting systems Strong attention to detail and organizational skills Ability to manage multiple priorities in a fast‑paced environment #J-18808-Ljbffr