Office Assistant - Executive Level Jobs

Executive Office Assistant - Dean's Office

Location: Cleveland, OH Schedule: Full-Time | Onsite Are you a highly skilled administrative professional with a passion for supporting executive leadership in a fast-paced environment? Join the Dean's Office team and play a key role in ensuring seamless operations at the highest level of academic administration. Key Responsibilities:

• Provide direct support to executive management, including the Chief of Staff and Dean, by managing calendars, arranging travel and meetings, and welcoming guests.
• Prepare, edit, and maintain correspondence, reports, presentations, letters, and newsletters on behalf of the Dean's Office.
• Track projects and assist the Chief of Staff in developing and maintaining Gantt charts for various office initiatives.
• Serve as a back-up scheduler for the Dean and help organize meetings, agendas, and follow-up tasks.
• Maintain and update internal resources such as phone lists and org charts using Microsoft Office Suite.
• Assist in maintaining and updating the Dean's Office website (training in Drupal provided).
• Perform advanced computer tasks and may provide guidance or training to others on software systems.
• Handle highly confidential information with professionalism and discretion.
• Conduct internet research and provide analytical and problem-solving support as required.

Qualifications:

• Minimum 3-5 years of executive office experience required (10+ years strongly preferred).
• College education preferred; candidates with 10+ years of executive support experience without a degree are welcome to apply.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal, communication, leadership, negotiation, and organizational skills.
• Demonstrated ability to excel in fast-paced, confidential environments.
• Experience updating websites and a willingness to learn new software (Drupal training provided).

Why Apply?

• Work closely with university leadership and contribute to meaningful projects.
• Flexible pay rates for highly qualified candidates, especially those with technical aptitude for digital content management.
• Collaborative environment with opportunities for ongoing training and professional development.

Once you apply, you'll proceed to next steps if your skills and experience look like a good fit. Helping you discover what's next in your career is what we're all about, so let's get to work. Apply to the Executive Office Assistant!