Bilingual Administrative Assistant

Overview

We are seeking a highly organized and detail-oriented Bilingual Administrative Assistant to support daily operations. This role plays a key part in managing onboarding, employee support, payroll coordination, and overall administrative functions. The ideal candidate is proactive, customer-service driven, and comfortable working in a fast-paced environment supporting both employees and leadership.

Pay: $23

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant's experience, skills, abilities, geographic location, and alignment with market data.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM's benefits, visit Annual Benefits-Staff and Management (

Responsibilities

Hiring Support

• Assist with onboarding processes including background checks and hiring documentation

• Submit new hire paperwork (KPA's) and schedule required training classes

Onboarding & Employee Experience

• Support and facilitate new hire orientation (systems, timekeeping, training, and policies)

• Distribute uniforms, PPE, and required equipment; ensure proper documentation and acknowledgements

Employee Support & HR Administration

• Serve as a point of contact for employee inquiries (payroll, benefits, PTO, etc.)

• Support employees with IT, PPE, and general workplace needs

• Assist with HR processes including direct deposit forms, and other documentation

• Help oversee HR-related activities across shift teams

Payroll & Timekeeping Coordination

• Support payroll-related activities, including issue escalation and time tracking support

• Maintain accurate PTO records and approve/disapprove time-off requests

• Track attendance, maintain calendars, and update systems (SharePoint, EPAY, trackers)

Administrative Operations & Compliance

• Maintain key trackers and records (attendance, PTO, org charts, master lists, audit/compliance logs)

• Support compliance tracking for KPIs and internal programs

• Organize and maintain department files and documentation

Inventory, Supplies & Systems Support

• Order and maintain office supplies, uniforms, and inventory.

• Manage requests for equipment.

Team & Culture Support

• Coordinate employee engagement items such as milestone recognitions and team events

• Provide general administrative support to leadership and respond to management requests

Qualifications

• Bilingual: English & Spanish

• High school diploma or GED required

• Administrative or office support experience

• Experience using Excel

• Strong customer service, communication, and teamwork skills

• Excellent attention to detail with strong organizational and time management abilities

• Experience with inventory tracking, documentation, and reporting

REQNUMBER: 163197

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call View phone number on click.appcast.io. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.