Accounts Payable & Accounts Receivable Specialist

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Accounts Payable & Accounts Receivable Specialist Office Full Time Garden Grove, CA, US 2 Attachments 3 days ago Requisition ID: 1048 Salary Range: $28.00 To $34.00 Hourly Jay's Catering | Garden Grove, CA | Full-time | In person Pay: $28.00-$34.00 per hour, depending on relevant experience For nearly 60 years, Jay's Catering has brought people together over amazing food. We're a family-owned catering and events company whose work spans weddings, corporate events, venues, and cafes. We take pride in what we serve and the care that goes into each event. We're hiring a full-time Accounts Payable & Accounts Receivable Specialist for our Garden Grove office. You'll help support the people behind those events by keeping vendor bills accurate, client payments on track, and important details from falling through the cracks. You'll work closely with accounting, sales, and operations across our catering, venues, and cafes. You'll use Jay's Accounting, our internal accounting app, alongside QuickBooks Online, Ramp, and Caterease to keep records accurate, investigate differences, and follow open items through to resolution. We'll train you on our systems and workflows. What you'll do Review and enter vendor invoices with accurate account, department, and event coding; check for duplicates and obtain approvals. Match invoices, estimates, credits, and installment payments to supporting records and actual payment evidence, including payments made outside Ramp. Reconcile vendor statements, research missing invoices and credits, and resolve payment questions. Prepare payment batches for approval and maintain complete payment records. Review client billing against approved contracts and event changes; coordinate with sales and prepare assigned invoices. Track upcoming event deposit and final-payment deadlines, follow up before payments are due, and collect past-due balances professionally. Apply receipts to the correct client and event; investigate unapplied payments, credits, and billing differences with the sales team. Track refundable security deposits separately from event advance payments, including amounts collected, approved returns, and evidence that refunds cleared. Reconcile AP and AR across Jay's Accounting, QuickBooks Online, Ramp, Caterease, and bank/payment records; maintain aging reports and support month-end cutoff and close. Keep invoices, receipts, approvals, and correspondence organized in our shared digital files. Maintain a weekly list of unresolved items showing the amount, issue, next action, responsible person, and deadline; follow each item through to resolution. Payment release, vendor banking changes, refunds, and write-offs follow company approval procedures. The role focuses on daily AP and AR operations and supports the accounting team's close process. What we're looking for At least 2 years of relevant accounting experience, including hands-on work in both AP and AR. Working knowledge of QuickBooks Online and Excel, including sorting, filtering, and reconciling spreadsheets. A clear understanding of invoices, credits, advance payments, refundable deposits, payment application, collections, and account reconciliation. Experience investigating differences between invoices, accounting records, and actual payment activity. Strong attention to detail and a commitment to accuracy; double-check amounts, dates, coding, and supporting records before submitting work. Strong follow-through and the ability to communicate clearly with clients, vendors, and coworkers. Careful handling of confidential information and good judgment about when to ask for approval. Comfort working across accounting software, email, and shared digital records. Experience with Ramp, Microsoft 365, Caterease, or hospitality accounting is helpful. Prior experience with Jay's Accounting is not required; training is provided. A degree is welcome, but relevant accounting experience matters more. Medical, dental, and vision insurance options, with company contributions. Company-paid basic life insurance. Paid vacation and paid sick leave. Company-provided lunch every workday. Benefits are subject to eligibility requirements and applicable plan and company policies. Location and employment This is a full-time, in-person position at our Garden Grove office. The role is hourly and nonexempt. Jay's Catering is an equal opportunity employer. We welcome qualified applicants and provide reasonable accommodation during the hiring process. #J-18808-Ljbffr Jay's Catering Co.