Administrative Assistant

Administrative Assistant Matrix Medical Management is looking for a full-time Administrative Assistant to join our team! The Administrative Assistant is responsible for providing administrative support to the executive leadership team through a variety of tasks related to organization and communication. This position ensures efficient operation of the office, managing confidential and time sensitive material. Essential Functions: Coordinate department activities and events to support executive leadership team. Assist with welcoming new staff and ensure they are situated at the office. Organize different department manuals. Answer department calls, inquiries via email and redirect to appropriate department when necessary. Provide information by answering questions and requests. Provide general support to visitors. Organize and schedule meetings and appointments for the executive department. Produce and distribute correspondence memos, letters, faxes, and forms. Assist in the preparation of reports and distribution. Develop and maintain a computer and manual filing systems. Ensure administrative duties such as filing, typing, copying, binding, scanning etc. are accurate and timely. Document accurate minutes of meetings. Receive, sort, and distribute the mail received for the executive and accounting department. Maintain employees anniversary dates and birthday celebrations. Orders and maintains office supplies. Develop and update administrative systems to make them more efficient. Performs other related duties as assigned. Knowledge, Skills, and Abilities: Strong computer knowledge including proficiency with MS Outlook, Word, and Excel Strong attention to detail Exceptional customer service and phone etiquette Excellent verbal and written communication skills Task-oriented and organizational skills; ability to complete tasks timely Detail-oriented focus; being careful about detail and thorough in completing work tasks Ability to work independently and as a team Knowledge of variety of the field's concepts, practices, and procedures Ability to effectively communicate via phone and email Ability to ensure all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner Education and Experience: High School Diploma or GED Two (2) years of experience in an administrative role Valid Texas Drivers License Benefits: 3 Medical Plans 2 Dental Plans 2 Vision Plans Employee Assistance Program Short- and Long-Term Disability Insurance Accidental Death & Dismemberment Plan 401(k) with a 2-year vesting PTO + Holidays