Management and Program Analyst

Summary

The Management and Program Analyst is responsible for performing administrative management services for an area office. This role provides advice and counsel to the Officer-in-Charge (OIC) on a full range of administrative matters in support of the management of program operations, and assists in the interpretation of information concerning policies, regulations, and procedures governing the area office's administrative matters.

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Duties

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• The duties described are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence and limited complexity.
• The duties may include, but are not limited to:
• Assist with the planning, organizing, coordinating and directing the administrative management functions.
• Provide direct support to the OIC and is responsible for the overall management activities and administrative office procedures.
• Provide general guidance, consultation and assistance; coordinate and perform common management and administrative duties, a variety of liaison activities, and special assignments.
• Conduct studies and analyze/evaluate services as they relate to procedural administrative functions and recommends process improvements.
• Recommend changes or revisions of internal policies, procedures or guidelines to provide the most efficient and cost effective services.
• Participation with supervisors to determine if administrative services provided are meeting program needs.
• Analyze monthly financial reports; noting discrepancies and initiating recommended actions.
• Review accounting reports generated by the National Finance Center (NFC) to ensure they are accurate and reconciles discrepancies.
• Provide advice and assistance to supervisors on the procedural aspects and interpretation of instructions for personnel activities.

Requirements

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Conditions of employment

• You must be a US Citizen or US National.
• Individuals who were born male after 12/31/1959 must be Selective Service registered or exempt.
• Subject to satisfactory adjudication of background investigation and/or fingerprint check.
• Successful completion of one-year probationary period, unless previously served. Refer to the Next Steps section for more information.
• Direct Deposit: Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit
• Valid state driver's license is required at the time of application.
• All USDA employees are required to be enrolled in Continuous Vetting, which authorizes government agencies to receive notifications of criminal activity on individuals who hold low risk, public trust, or national security positions.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, specialized experience and/or education, as defined below.

TIME-IN-GRADE: Current federal employees applying for a promotion opportunity must meet time-in-grade (TIG) requirement of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled.

FOR THE GS-7 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-5 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates:

• Using email, spreadsheets, and databases (e.g., Outlook, Excel and Access) to enter, analyze and report information.
• Preparing hardcopy files and maintaining electronic databases to timely and accurately record and manage records.
• Recommending improvements in program effectiveness and presenting that information in a way that supports management decision-making.
• Reviewing data and identifying inconsistencies.

OR one full year of graduate level education with a major study in accounting, business administration, business or commercial law, commerce, economics, finance, or other fields related to the position.

OR an appropriate combination of graduate level education and specialized experience.

OR Superior Academic Achievement: To qualify based on superior academic achievement, you must have completed the requirements for a bachelor's degree from an accredited institution AND 1) have a class standing in the upper third of the graduating class, 2) membership in a national scholastic honor society (excluding Freshman honor societies), or 3) must meet certain GPA requirements. GPA requirements: 3.0 or higher out of a possible 4.0 as recorded on official transcripts or as computed based on 4 years of education, or courses completed during the final 2 year of the curriculum; OR 3.5 or higher out of a possible 4.0 based on the average of the required course completed in the major field or courses completed during the final 2 years of the curriculum (GPA will be rounded to one decimal place, e.g., 2.95 rounds to 3.0 and 2.94 rounds to 2.9).Equivalent combinations of education and experience are qualifying for this grade level. Equivalent combinations of education and experience are qualifying for this grade level.

Equivalent combinations of education and experience are qualifying for this grade level.

FOR THE GS-9 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-7 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates:

• Categorizing, interpreting, and analyzing incoming correspondence, and writing responses based on available samples and templates.
• Responding orally and in writing to complaints or other sensitive correspondence.
• Analyzing quantitative and qualitative data to provide program status updates and respond to specialized, time-sensitive requests.
• Recommending improvements in program effectiveness and presenting that information in a way that supports management decision-making.
• Reviewing complex data and independently identifying inconsistencies and recommending solutions to reduce errors and inconsistencies.

OR Master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree with a major study in accounting, business administration, business or commercial law, commerce, economics, finance, or other fields related to the position.

OR LL.B. or J.D., if related.

Equivalent combinations of education and experience are qualifying for this grade level.

TRANSCRIPTS are required if:

• You are qualifying for the position based on education.
• You are qualifying for this position based on a combination of experience and education.
• You are qualifying for this position based on Superior Academic Achievement.
• This education must have been successfully completed and obtained from an accredited school, college, or university.

COMBINATION OF EDUCATION & EXPERIENCE AT THE GS-07 or GS-09 GRADE LEVEL: Applicants may have combinations of successfully completed education and specialized experience to meet total qualification requirements. The total percentages must equal at least 100 percent to qualify for that grade level.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Please see above for education qualification requirement information.

Additional information

• Career Transition Assistance Plan (CTAP) or Reemployment Priority List (RPL): Visit the OPM website for information on how to as a CTAP or RPL eligible. To exercise selection priority for this vacancy, CTAP/RPL candidates must meet the basic eligibility requirements and all selective factors. CTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP applicants must receive a rating of at least 85 out of a possible 100.
• Travel, transportation, and relocation expenses will not be paid. Any travel, transportation, and relocation expense associated with reporting for duty will be the responsibility of the selected employee.
• Locality pay will vary based upon the selectee's duty location. A final salary determination will be made upon selection.
• If you are selected for a position with further promotion potential, you will be placed under a career development plan and may be non-competitively promoted. Promotion is not guaranteed.
• Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.