Senior Recruiting Coordinator, Cockrell School of Engineering

Senior Recruiting Coordinator, Cockrell School of Engineering

Hiring Department: Cockrell School of Engineering

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Exempt

Earliest Start Date: Immediately

Position Duration: Expected to Continue

Location: UT MAIN CAMPUS

General Notes

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation's most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named "America's Coolest City" by Expedia and "The Best Place to Live in the U.S." by U.S. News and World Report — the Cockrell School embodies the city's innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.

Purpose

The Senior Recruiting Coordinator serves as a high-level coordinator and subject-matter expert for employer engagement operations, recruiting systems, major career events, and ECAC office management. This role is responsible for managing complex recruiting and financial processes, leading high-volume employer programs, and ensuring operational excellence, consistency, and continuity across recruiting services. This position works in tandem with and reports to the ECAC Senior Manager Employer Engagement.

In addition to direct coordination, the Senior Recruiting Coordinator plays a key role in process improvement, documentation, training, and cross-functional collaboration, serving as a stable and experienced resource for employers, students, and internal stakeholders during peak recruiting cycles and periods of organizational transition.

Responsibilities

Lead Employer Recruiting Operations & Systems Management

• Serve as a point of contact for employer partners utilizing ECAC recruiting services.
• Guide employers through recruiting processes, timelines, and best practices, ensuring alignment with university, state, and federal policies.
• Coordinate on-campus interviews, recruiting events, and employer engagement requests.
• Provide advanced support, troubleshooting, and guidance related to the university's recruiting management system (e.g., job postings, interview schedules, access issues).
• Maintain a high standard of employer service and professionalism, contributing to ECAC's reputation for excellence.

Coordinate Major Career Events and Employer Programs

• Facilitate employer engagement and logistics for large-scale recruiting events, including career fairs, expos, information sessions, and special recruiting initiatives.
• Assist with employer communications, registration processes, timelines, and day-of logistics.
• Oversee post-event follow-up, data collection, and reporting to support assessment and continuous improvement.

Process Improvement, Documentation & Training

• Develop, update, and maintain process documentation, templates, timelines, and training materials related to recruiting operations, events, and administrative procedures.
• Contribute to internal knowledge management systems to support onboarding, cross-training, and continuity of operations.
• Identify workflow gaps or inefficiencies and recommend improvements to enhance team effectiveness and reduce bottlenecks.

Administrative Operations & Office Support

• Assist with employer invoicing, office purchasing, inventory tracking, and administrative reconciliation.
• Support data tracking, reporting, and assessment related to employer engagement and recruiting activity.
• Perform other duties as assigned to support ECAC operations and strategic priorities.

Required Qualifications

• Bachelor's degree with five years of experience in career services, employer recruiting, or human resources.
• Experience working with software for databases, spreadsheets, and presentations.
• Excellent customer service skills, attention to detail, and professional judgment.
• Excellent verbal and written communication skills.
• Strong organization and analytic skills with resourcefulness, initiative, and ability to work independently on multiple projects with little supervision.
• Demonstrated ability to work effectively in a team-oriented environment.
• Ability to work under pressure of deadlines. Ability to maintain current computer skills.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master's degree with three years of experience in career services, employer recruiting, or human resources.
• Familiarity with online recruiting systems
• Experience within a university environment.
• Familiarity with online recruiting/applicant tracking systems.

Salary Range

$55,000 + depending on qualifications

Working Conditions

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity

Work Shift

• Standard business hours are Monday – Friday, 8 a.m. to 5 p.m.
• Work outside of normal business hours may be required on an occasional basis during peak periods.

Required Materials

• Resume/CV
• Letter of interest
• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.