Project Manager Assistant

Project Manager Assistant

The Project Manager Assistant is the administrative person for assigned project(s). The Project Manager Assistant ensures that all administrative duties associated with contracted work are carried out in accordance with contractual obligations and in concert with the company's requirements, including but not limited to, safety, quality, management and financial performance requirements. All aspects of the assigned work must be carried out as efficiently as possible with respect to word processing, general filing, timekeeping, records management, correspondence, project financial records, submission of required documents for billing, invoicing, purchasing and general verification of records to achieve company performance and customer delivery goals.

Job duties and responsibilities include performing assigned word processing, general filing, timekeeping, records management, correspondence and assigned project related financial documents processing. Self-manage assigned workload distribution. Monitor, record and report project/job administrative progress and project/work related quality and safety issues and provide periodic reports on status to assigned supervisor. Effectively coordinate and maintain all project financial documents, software system inputs and related billing/invoicing issues per company policies and procedures. Monitor, record and report project/work related quality and safety issues to assigned supervisor. Act as the project administrator for interface with customer representative(s). Create, develop, implement and revise project process improvement(s). Able to preserve confidential information; self-sufficient problem solver; work with little or no supervision and handle multiple projects simultaneously. Manage calendars, schedule meetings and arrange travel itineraries, management of daily office activities. Assist the program accounting department, on multiple project sites, by spot checking Labor, Material, Other-expenses and Subcontractor costs that roll up into monthly Program reports. Review project site expenses. Screen telephone calls, resolve routine and complex inquiries. Tracking vacation & time off requests, maintain attendance database for Program employees. Interact and track program level billing, reporting and metrics (SPI's, KPI's, CPM) Maintain, check and revise program level dashboard reports due to client. Prepare & maintain daily reports for purchasing manager. Verify purchase orders for accuracy. Open and sort incoming mail. Able to create, correct and revise complex Excel spreadsheets, tables, charts and graphs. Schedule and help manage weekly and monthly meetings. Support document control, spot check and maintain accuracy and delivery to our customer. Conduct audits to ensure vendor/subcontractor compliance. Review invoices for accuracy and assist preparation for payment (supporting role) Perform reporting audits for accuracy and overall delivery (safety reports, QA, labor forecasts) Maintain program level dashboards, input, data acquisition, collection Minimal to low level travel. Travel to project sites 1-3 day trips may be required on quarterly frequency, based on program level requirements of our customer Other responsibilities as assigned.

Qualifications include being self-motivated, positive in approach, professional and help create, develop and implement project process improvement(s). Must promote the company culture and mission to all employees, vendors, clients and business partners. Must possess and be proficient with the listed tools. Must be able to act as the company liaison for interface with customer representative(s). Must possess proven problem-solving skills, critical thinking skills and the ability to effectively read, write and give oral presentation(s). Must be able to work at heights, off a ladder and in confined spaces, lift up to 50 pounds and move up to 75 pounds. Must be able to see and distinguish different colors, read small print and hear and recognize audible signals such as dial tones. Must be able to travel within the branch territory and/or regional territory as needed.

Education, certification, license, and skill requirements include possessing a high school diploma or GED equivalent. Must possess and be proficient with the listed tools. Must be proficient at terminating all connector types and methods for SMF and MMF systems (Unicam, anaerobic, heat-cure) Must have Testing & Troubleshooting MMF & SMF systems experience (OTDR & PMLS) Must be able to meet IES driving standards policy Prefer 5+ years of experience in Fiber and leading small groups. Prefer Industry Certifications (Corning/FOA) Prefer Data Center installation experience Prefer Mechanical and Fusion Splice experience Prefer OSP / Confined Space Entry experience (splicing) Must be able to use the following trade tools: Screwdriver (regular and Phillips), drywall saw, torpedo level, tape measure, snips (with belt sheath), pliers (needle nose and channel locks), hammer, wrench set, cable stripper, flashlight and gloves. Punch tool with 110 block and 66 block blade, tone set, 6/8 position combo crimp tool, and Krone/3M/BIX. English language proficiency, including the ability to speak, read, write, and understand English, is required.