Project Coordinator (Travel Arrangements/Coordination)

Project Coordinator (Travel Arrangements/Coordination)

All potential candidates should read through the following details of this job with care before making an application.

Russell Tobin is partnering with a leading life sciences organization to identify a Project Coordinator to support travel coordination, operational projects, and administrative activities. This role is ideal for a highly organized professional who can independently manage logistics, coordinate multiple priorities, and provide proactive support to internal stakeholders.

Responsibilities

· Coordinate employee travel arrangements, including flights, hotel accommodations, rental vehicles, and itinerary changes.

· Serve as the primary point of contact for travelers, communicating travel details, updates, and changes promptly.

· Process and track employee per diem payments, travel expenses, and related documentation.

· Maintain accurate project records, operational reports, and supporting documentation.

· Monitor project activities, identify potential delays or issues, and escalate concerns as needed.

· Gather and consolidate information from multiple sources to prepare reports and project-readiness materials.

· Coordinate meetings, prepare agendas, distribute materials, document meeting notes, and track follow-up actions.

· Support operational leaders with administrative tasks and project coordination activities.

· Track travel and project-related costs and maintain accurate expense reports.

· Collaborate with internal stakeholders to ensure timely communication and successful completion of assigned activities.

· Manage competing priorities and deadlines while maintaining accuracy and providing excellent customer service.

Requirements

· Associate degree required, or High School Diploma/GED with at least 2 years of relevant experience

· Minimum 4 years of professional experience in project coordination, operations support, administrative support, travel coordination, or a related field.

· Demonstrated ability to work independently and manage responsibilities with minimal supervision.

· Strong organizational, time-management, communication, and problem-solving skills.

· Experience coordinating travel arrangements and managing logistics.

· Proficiency in Microsoft Office applications, including Excel, Outlook, Word, and Teams.

· Experience working across multiple systems and databases simultaneously.

· Ability to manage multiple tasks and deadlines while maintaining strong attention to detail.

· Strong customer-service skills and the ability to build effective relationships across organizational levels.

Preferred: Bachelor's degree, or High School Diploma/GED with 4+ years of relevant experience.

· Experience supporting operations, field teams, or multi-site organizations is a plus.

· Experience tracking project costs, budgets, operational metrics, travel expenses, or per diem payments is preferred.

· Experience in regulated industries such as healthcare, manufacturing, pharmaceuticals, or life sciences is an advantage.

Additional Details:

• Location model: 100% On-site — Boca Raton, FL
• Schedule: Monday–Friday, 8:00 AM–4:30 PM
• Position Type: 8 Months with possibilities of extension
• Pay range approved: $30.00–$33.50/hr

APPLY NOW!

Russell Tobin is a professional recruitment and staffing advisory firm that connects job seekers and employers across various industries. We are a staffing arm of Pride Global. Affiliates include Russell Tobin, Pride Health, Pride Now and Pride One.

For workers in the United States, PrideGlobal and it's affiliates offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation. xhyhwjd

Only applicable for Kentucky positions: For this type of employment, state law requires a criminal record check as a condition of employment. This applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793.