Deputy Chief of Staff, Office of the President & CEO

Position Summary The Associated Medical Schools of New York (AMSNY) is the nonprofit consortium of the medical schools in New York State, working in partnership with its membership to advance medical education, biomedical research and clinical care. The Deputy Chief of Staff, Office of the President & CEO is responsible for working closely with the President & CEO to advance organizational priorities through a combination of strategic support, project leadership, research, coordination and executive operations. The Deputy Chief of Staff is a critical partner to the President & CEO, ensuring their time, information and priorities are managed efficiently and strategically and helping translate priorities and decisions into action across the organization. This role requires exceptional judgment, the ability to anticipate needs and comfort operating in a fast-paced environment involving board members, partners, policymakers and funders. The ideal candidate is a proactive problem solver who can manage competing priorities with professionalism and discretion and who is eager to develop a broad understanding of the organization, take ownership of important work, and grow into increasing levels of responsibility. Key Responsibilities Strategic & Organizational Support Work closely with the President & CEO to advance organizational priorities and translate strategic direction into action. Develop a broad understanding of work underway across AMSNY and NYSADC and help identify connections, emerging issues, risks and opportunities. Research and prepare materials for key internal or external audiences. Provide support to the strategic planning process. Synthesize research, stakeholder perspectives and organizational information to support decision-making. Prepare briefing materials, background research and talking points ahead of important meetings, calls and public appearances. Help identify issues requiring decisions, additional attention or follow-through. Project Leadership & Coordination Manage internal and external special projects in coordination with other staff on behalf of the President & CEO. Take ownership of selected projects from initial planning through implementation and follow-through. Translate decisions and priorities into clear next steps, owners, timelines and deliverables. Coordinate work across staff and external partners when projects span multiple areas of the organization. Track progress on key organizational priorities and proactively flag obstacles, risks or decisions that may require attention. Partner with the Senior Director of Finance & Administration to maintain software platforms to manage workflow and to develop, track and update documents. Support other AMSNY team members, particularly management team, as necessary and as directed by the President & CEO. Executive Preparation & Decision Support Keep abreast of President & CEO’s immediate and long-term commitments and plans; identify conflicts, flag problems for intervention and recommend or implement course corrections as appropriate. Anticipate the President & CEO’s information and preparation needs by independently gathering necessary context, research and materials. Help prioritize competing demands in light of organizational goals and emerging needs. Prepare briefing materials, background research and talking points ahead of meetings, calls and public appearances. Track action items and follow-ups from meetings and ensure deadlines are met. Draft or coordinate meeting agendas and post-meeting summaries as needed. Participate in selected meetings with the President & CEO and senior leaders to develop organizational context, capture decisions and help move work forward. Stakeholder & Organizational Coordination Maintain high level relationships with key support staff to members of the AMSNY Board of Trustees and NYSADC Board. Serve as an initial point of contact for AMSNY stakeholders. Respond to incoming general inquiries and/or route inquiries to appropriate staff. Assist in coordinating activities between the organization and external entities, including its members, foundations and government. Serve as a trusted liaison between the President & CEO and staff, helping ensure clear communication, coordination and follow-through. Build strong working relationships with Board members, member institutions, policymakers, funders and other external partners. Executive Workflow & Operations Help manage the President & CEO’s workflow and priorities across multiple concurrent initiatives, with the goal of keeping time and attention focused on the organization’s highest priorities. Coordinate complex scheduling involving internal staff, Board members, partners and other key stakeholders, proactively resolving conflicts and flagging scheduling risks. Ensure appropriate preparation time, travel time and buffers are built around high-priority commitments. Facilitate the flow of email and other communication by the President & CEO as needed to advance organizational priorities and ensure timely follow-through. Use project management, AI and other productivity tools to strengthen the President & CEO’s workflow and organizational systems. Coordinate logistics for Board meetings, committee calls and organizational events. Assist with travel arrangements, expense reports and correspondence as needed. Troubleshoot basic technology issues and coordinate with IT support as needed. Handle sensitive information with the utmost discretion and confidentiality. Qualifications Bachelor’s degree or equivalent experience; 2–5 years of relevant professional experience in roles involving project management, executive or organizational leadership support, program management, policy, nonprofit management, healthcare, higher education, government or a related setting. Strong written and verbal communication skills. Strong analytical skills and the ability to synthesize complex information into clear, concise insights and recommendations. Demonstrated ability to take ownership of projects and move work forward with limited direction. Ability to exercise sound judgment, anticipate needs and make thoughtful decisions when the path forward is not always clearly defined. Ability to exercise sound judgment and maintain confidentiality with sensitive information. Demonstrated ability to interact professionally with people of all backgrounds, cultures and affiliations within academic institutions and government. Exceptional organizational skills and acute attention to detail. Ability to manage detail while maintaining sight of broader organizational priorities. High degree of proficiency using technology to improve processes. Interest in using AI and emerging productivity tools to improve individual and organizational effectiveness. Exceptional attention to detail and problem-solving skills. Demonstrated ability to work independently and in teams. Proven analytical, strategic planning, organization and project management skills. Intellectual curiosity, initiative and an eagerness to learn quickly and take on increasing responsibility. Mac OS, MS Office Suite, Adobe Suite, WordPress. Salary range for this position is $80,000 - $100,000 annually. #J-18808-Ljbffr Associated Medical Schools of New York