Administrative Support Assistant

Duties

Manages incoming and outgoing correspondence and reports by tracking, reviewing, editing, and preparing written materials, including standard responses, letters, and background information.

Serves as timekeeper by maintaining employee time and leave records, processing payroll and leave changes, preparing error notices, and assisting employees with leave and earnings information in accordance with applicable policies and procedures.

Prepares reports, forms, correspondence, presentations, and data summaries; compiles and tracks program information, milestones, funding, and expenditures using automated systems.

Manages executive schedules by coordinating appointments, meetings, conferences, and meeting spaces, and providing relevant background information as needed.

Serves as a point of contact for staff, federal agencies, private organizations, and the public by answering inquiries, resolving issues, and facilitating organizational business.

Performs administrative support duties including purchasing supplies, tracking expenditures, ensuring timely payments, maintaining office procedures and requirements, and advising staff on administrative policies, training, equipment, and office operations.