Office Admin / Executive Assistant

Job Description

Job Description

Part-Time Office Admin/Executive Assistant Needed for Industrial Epoxy Distribution Company

Company Overview:

We are the exclusive New York distributor for Belzona industrial epoxy and composite materials, serving a wide-ranging business-to-business customer base, including private companies and municipal agencies. Our clients span the power, transportation (trains, buses, airports), marine, facility maintenance, school and hospital, and building restoration markets.

Job Responsibilities:

• Prepare and send invoices to clients in various sectors

• Conduct collection calls to ensure timely payment from B2B clients

• Make follow-up calls to assess customer satisfaction and strengthen client relationships

• Create UPS shipping labels for product deliveries

• Call to set up and schedule consultant visits with customers

• Engage on social media platforms (Instagram, LinkedIn, Facebook) to promote business and maintain online presence

Qualifications:

• Proficient in Microsoft Word, Excel, and Outlook

• Familiarity with QuickBooks or similar accounting software

• Strong telephone communication skills

• Highly organized and detail-oriented

• Experience with social media platforms (Instagram, LinkedIn, Facebook)

Position Details:

• Office located in Glen Cove, near the Land Rover dealership

• Independent role in a one-person office setting

• Ability to work with minimal supervision

• Flexible hours: approximately 4-5 hours per day, 3 days per week

• Pay range: $25-$30 per hour, with potential for a higher rate based on exceptional skill sets

If you are a self-motivated, organized professional looking to contribute to a specialized and growing industry, we’d love to hear from you!