Assistant Finance & Operations Coordinator

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.Job SummaryReporting to the Assistant Vice President for Finance & Operations in Student Affairs (AVP), and with the guidance of the Senior Finance Coordinator, the Assistant Finance Coordinator supports multiple processes within Caltech Student Auxiliary Services (SAS). Responsibilities include working with outside vendors, Payment Services, Financial Services, and other Caltech departments to coordinate procurement, payment, billing, credit card settlement, and accounting processes. Essential Job DutiesIn cooperation with Institute Finance, responsible for ensuring the accurate booking of thousands of internal and external SAS revenue transactions per month. Administers and tracks procurement and accounts payables processes for all SAS business units (Housing, Dining, Retail), as well as some Student Affairs (SAO) units. Assists in development, implementation, and documentation of other business processes, and ensures compliance with relevant Institute policies and procedures.Works with the Senior Finance Coordinator to complete monthly journal entries, e.g. cost of sales and cash accruals.Works with managers to ensure timely procurement of services and materials necessary for business operations.Provides excellent customer service for all customers and vendor partners.Supports processes for internal and external customer billing, and addresses customer and vendor billing inquiries. Other duties as assigned. Basic QualificationsBachelor’s degree or higher in business, accounting, information systems, or related discipline, or equivalent years of education and/or work experience.1 year of related experience.Experience with accounting, billing and financial reporting processes.Problem solving skills and ability to interface with diverse populations.Excellent written and oral communication skills. Strong organizational and multi-tasking skills.Demonstrated excellent customer service skills.Ability to interact with all levels of campus personnel.Proficiency with MS Office suite.Ability to work occasional nights and weekends during periods of high demand.Preferred QualificationsExperience with Techmart (SciQuest), CardQuest, Oracle and data warehouse tools is a plus.Previous higher education experience is a plus.Required DocumentsResumeCover Letter