Pioneer Farm Administrative Assistant

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Pioneer Farm Administrative Assistant Job Category:University Staff Employment Type:Regular Job Profile:Administrative Assistant III Position Summary:

The University of Wisconsin-Platteville invites applications for a full-time Administrative Assistant for the Pioneer Farm within the School of Agriculture. General responsibilities include assisting with financial and production record-keeping; providing administrative support to Pioneer Farm operations; assisting the Director of Pioneer Farm; supporting Pioneer Farm faculty, staff, and students; managing the West Farmhouse student housing; and participating in professional development activities.

Key Job Responsibilities:

• Coordinate purchasing, invoicing, deposits, and financial record keeping for Pioneer Farm and associated accounts, including maintaining records in Workday (our Business Management System) and internal systems.
• Serve as liaison with campus partners (e.g., purchasing and cashier's office) and staff regarding financial transactions and inquiries.
• Assist with maintaining farm production, inventory, and reporting records and data
• Serve as the primary point of contact for Pioneer Farm, including responding to phone, in-person, and electronic inquiries and directing requests.
• Coordinate facility scheduling, mail distribution, and general office operations, including supplies and service requests.
• Support student employment processes in Workday, including hiring, time entry, review, and payroll record maintenance.
• Provide administrative support to the Director, including managing correspondence, scheduling, preparing materials, and recording meeting minutes.
• Support communication and coordination among Pioneer Farm faculty, staff, and students, including participating in meetings and sharing relevant policy and operational updates.
• Coordinate logistics for events held at the Ag Technology Center, including scheduling, communication with event organizers, and oversight of setup and post-event activities.
• Oversee West Farmhouse student housing operations, including student communication, lease management, assignments, payments, and coordination of maintenance needs.
• Maintain proficiency in required systems and participate in professional development opportunities to support ongoing effectiveness in the role.
• Develop, maintain, and monitor administrative and recordkeeping systems to support operational effectiveness and compliance with university policies and procedures.

Required Qualifications:

• High School diploma/GED.

• Administrative, office support, or customer service experience preferred.

• Strong written and verbal communication skills (in person, phone, and email).

• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams) or ability to learn.

• Attention to detail and accuracy in record keeping and data entry.

• Ability to work independently and as part of a team.

• Ability to follow procedures and maintain confidentiality.

Why It's Great to be a Pioneer:

The University of Wisconsin-Platteville, founded in 1866, offers associate, baccalaureate, and master's degree programs in a broad spectrum of disciplines including: science, technology, engineering, and mathematics; criminal justice; education; business; agriculture; and liberal arts. The Platteville campus is located in Southwest Wisconsin's largest community, which has a rich history rooted in mining -particularly lead mining -dating back to the early 19th century. The region offers excellent school systems, high-quality medical and hospital facilities, outstanding recreational opportunities, and vibrant businesses and industries. UW-Platteville serves as a cultural and educational center for the Tri-State region of Illinois, Iowa, and Wisconsin.

Application Deadline:

To ensure full consideration, applications must be received by June 2, 2026. Applications will be accepted until the position has been filled.

The following documents are required for applicant consideration:

• Letter of application addressing all required qualifications

• A current resume

For questions regarding this position, please contact Dr. Charles Steiner, View email address on click.appcast.io, View phone number on click.appcast.io.

Legal Notices and Important Information:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University ensures physical accessibility to work environments for persons with disabilities and will provided reasonable accommodations to ensure equal access to employment. Upon request, the University will provide reasonable accommodations for religious observances and practices.

The University is committed to a program of affirmative action for women, racial minorities, persons with disabilities, disabled veterans and veterans of the Vietnam era. While the Chancellor assumes overall responsibility for the success of the program, university administrators and supervisors are responsible and accountable for implementation. Authority for monitoring the program is delegated to Human Resources.

Each individual associated with the University is called upon to pledge a new and revitalized commitment to build and maintain a campus environment free of harassment and discrimination, an environment that fosters mutual respect, recognizes the dignity and worth of all people, and promotes to the fullest, equal employment opportunity through affirmative action.

In compliance with the Clery Act of 1998, the University of Wisconsin-PlattevilleAnnual Security & Annual Fire Safety Reportis available for review. Call the UW-Platteville Campus Police Office at608.342.1584for a paper copy of the annual report.

The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released.See Wis. Stat. *. 19.36(7).

UW is an Equal Opportunity Employer:

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

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