Executive Administrative Assistant - Remote

About The Company Odyssey is a distinguished leader in the fields of technical, engineering, and integration services, dedicated to supporting the warfighting ecosystem. The company specializes in airborne integration, intelligence, surveillance, reconnaissance (ISR), command and control (C2), and warfighter readiness capabilities. With a strong commitment to innovation and excellence, Odyssey provides cutting-edge solutions that enhance operational effectiveness and decision-making for military and government clients. The organization prides itself on fostering a collaborative environment that promotes professional growth, technological advancement, and mission success. Serving a broad spectrum of defense and aerospace sectors, Odyssey is recognized for its expertise, integrity, and unwavering dedication to national security. About The Company Odyssey is a distinguished leader in the fields of technical, engineering, and integration services, dedicated to supporting the warfighting ecosystem. The company specializes in airborne integration, intelligence, surveillance, reconnaissance (ISR), command and control (C2), and warfighter readiness capabilities. With a strong commitment to innovation and excellence, Odyssey provides cutting-edge solutions that enhance operational effectiveness and decision-making for military and government clients. The organization prides itself on fostering a collaborative environment that promotes professional growth, technological advancement, and mission success. Serving a broad spectrum of defense and aerospace sectors, Odyssey is recognized for its expertise, integrity, and unwavering dedication to national security. About The Role Odyssey has an exciting opportunity for an Executive Administrative Assistant to support the Command, Control, Communications (C3C)/Kessel Run division at Hanscom AFB, Bedford, MA, or Langley AFB, Hampton, Virginia. The role involves providing comprehensive administrative support to senior government leadership and acquisition program teams within a dynamic defense environment. As part of the Advisory and Assistance Services (A&AS) team, you will assist in decision-making processes, project coordination, and operational management to ensure the successful delivery of critical capabilities to the warfighter. Your expertise will contribute to the smooth functioning of the division, enabling it to meet its strategic objectives and mission requirements. This full-time position offers an excellent opportunity to work at the forefront of defense technology and innovation, supporting national security initiatives in a fast-paced, collaborative setting. Qualifications U.S. citizenship is required. Must possess and be able to maintain a Secret Security Clearance. Bachelor's Degree in a relevant technical or professional discipline. Minimum of 3 years of experience supporting Department of Defense (DoD) programs or related environments. Proficiency with Defense Travel System (DTS). Strong skills in Microsoft Outlook calendar management, scheduling, and email communication. Experience with SharePoint administration and document management. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams). Experience coordinating meetings, tracking action items, and providing executive-level administrative support. Experience supporting DoD program office operations and organizational workflows. Excellent interpersonal skills, with the ability to interact professionally with senior military officers, government civilians, and contractors. Strong organizational, time management, and multitasking abilities. Attention to detail and ability to handle sensitive information appropriately. Responsibilities Provide administrative and operational support to government leadership and acquisition program teams. Maintain awareness of mission-critical issues, organizational priorities, and initiatives. Track and monitor action items, taskings, deadlines, and program deliverables to ensure timely completion. Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature. Assist with awards, decorations, and recognition processes within the branch. Manage and update the branch SharePoint site content to facilitate information sharing and collaboration. Coordinate onboarding and offboarding of personnel, including tracking training requirements and supporting evaluations. Support the planning and execution of meetings, conferences, and working groups, including scheduling, logistics, and virtual setup. Develop and maintain accurate meeting records, agendas, attendance logs, minutes, and action trackers. Manage leadership calendars, conference room schedules, and organizational appointments. Assist in supporting video teleconferencing and online collaboration platforms to ensure seamless communication. Disseminate organizational policies, guidance, and communications to internal and external stakeholders. Maintain organized program files, records, and document repositories in accordance with organizational standards. Support workflow management, office operations, and process improvement initiatives to enhance efficiency. Coordinate, analyze, and distribute organizational taskings and responses in a timely manner. Assist with travel planning and coordination utilizing the Defense Travel System (DTS). Respond to routine inquiries via email and MS Teams Chat, providing professional and prompt support. Recommend and implement process improvements to optimize administrative functions and organizational effectiveness. Benefits Competitive salary package commensurate with experience. Comprehensive health, dental, and vision insurance plans. Retirement plan options, including 401(k) or equivalent. Paid time off and holiday leave. Opportunities for professional development and training. Supportive work environment fostering growth and collaboration. Potential for career advancement within a leading defense contractor. Equal Opportunity Odyssey is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, or any other protected status under applicable law. #J-18808-Ljbffr Wiraa