Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Administrative Assistant

Ark Wealth Partners

Operating without a plan is like sailing without a compass. At Ark Wealth Partners, we believe success always starts with a plan. Recognized by Forbes as a best-in-state financial securities practice, our mission is to bring clarity to what’s possible for our clients' financial future. We develop a comprehensive plan designed to help clients achieve their most important goals - to get them from where they are, to where they want to be.

POSITION OVERVIEW

We are seeking an initiative-driven, detail-oriented individual with administrative experience to provide administrative support for a fast-paced financial service practice in Lombard, IL. This role is critical to the client experience and requires a high degree of follow‑through, strong interpersonal skills and organizational capability. The ideal candidate will have a commitment to serving others and a desire for professional growth. With direction from the Director of Operations, Administrative Assistant will be responsible for scheduling client appointments, managing the client database system, assisting with team projects, and more.

KEY RESPONSIBILITIES

Administrative Support Organize and maintain Financial Advisor calendars, including scheduling appointments and sending meeting confirmations Arrange comprehensive travel logistics for Advisors, including flights, accommodations, ground transport, and detailed travel itineraries Add, manage and maintain updated information for all client CRM records Prepare and edit documents, reports, and presentations as needed Maintain updated activity tracking for all tasks, calls, appointment outcomes and corresponding meeting notes Assist with administrative functions such as faxing, scanning, processing mail, and maintaining and ordering office supplies Coordinate event planning for firm functions, meetings, and conferences Provide additional administrative support to Advisors and team members as needed Client Service Manage incoming calls, emails, and correspondence, ensuring timely responses and prompt redirection of inquiries to appropriate team member Collect required information from clients and add to digital client file folder and CRM system Schedule and track client meetings with estate planning attorneys

IDEAL CHARACTERISTICS

Strong written and oral communication skills Excellent interpersonal skills Strong organizational and time‑management skills High attention to detail and follow‑through Ability to work with high degree of accuracy and autonomy Ability to establish credibility and maintain effective working relationships with clients Willingness to learn and grow Comfortable working in a fast‑paced environment

REQUIRED QUALIFICATIONS

Associates/post‑secondary degree or equivalent work experience 3–5 years of office administrative experience 3–5 years of client service experience Scheduling and calendar management experience Proficient in Microsoft Office 365 – Outlook, Word, Excel, and PowerPoint

PREFERRED QUALIFICATIONS

Prior experience in financial services, wealth management or similar field Experience with CRM client management software

COMPENSATION & BENEFITS

Competitive salary and benefits package Opportunities for professional growth and development A supportive and collaborative work environment Seniority level Associate Employment type Full‑time Job function Administrative #J-18808-Ljbffr Ark Wealth Partners

Vacancy posted 3 days ago
Similar jobs that could be interesting for youBased on the Administrative Assistant in Lombard, IL vacancy
  • $15 - $21 per hour

     ...Administrative Assistant/Secretary/Office Assistant Diocese of Joliet-in-Illinois Catholic Schools (2026-2027) Full-time Benefit Eligible (St. James the Apostle, Glen Ellyn, Illinois) Position available: (July, 2026) Position Purpose: Under the direct supervision... 
    Suggested
    Hourly pay
    Permanent employment
    Full time
    Temporary work
    Work at office
    Local area
    Flexible hours

    Diocese of Joliet

    Glen Ellyn, IL
    1 day ago
  •  ...Preparing and modifying business correspondence, reports, memos, letters, presentations, and other documents. Providing administrative support to all departments as requested. Responsible for the maintenance, supplies, and upkeep of the common office interior... 
    Suggested
    For contractors
    Work at office
    Local area

    Cdm Investment Group

    Elmhurst, IL
    4 days ago
  • $70k - $75k

     ...A leading real estate organization is seeking an Administrative Assistant to support its CEO and COO in a newly created, highly visible role. This full-time, hybrid position is based in Chicago, Illinois and offers a salary of $70,000$75,000, depending on experience.... 
    Suggested
    Full time
    Work at office
    Shift work

    Mack & Associates LLC

    Berkeley, IL
    56 minutes ago
  • $25.89 - $32.37 per hour

     ...Administrative Assistant The Administrative Assistant is responsible for performing a wide range of administrative tasks to support and ensure smooth operations of the Information Technology department. This position provides critical administrative and operational... 
    Suggested
    Hourly pay
    Full time
    Temporary work
    Work experience placement
    Work at office

    The Inland Real Estate Group of Companies, Inc.

    Lombard, IL
    2 days ago
  •  ...Administrative Assistant / Receptionist Utilities & Lease Administration Chicago Real Estate Resources, Inc. (CRER) is a leading commercial and residential real estate management, brokerage, and court-appointed receivership firm serving the Chicago metropolitan area... 
    Suggested
    Work at office

    CRER (Chicago Real Estate Resources, Inc.)

    Berkeley, IL
    4 days ago
  •  ...Administrative Assistant-Attendance Office School Year: 2026-2027 Duration: 10 months Pay: $18.51 per hour Benefits Offered: Full-Time: Medical, dental, life, vision, IMRF and paid time off Elmhurst Community Unit School District 205 is an Equal Opportunity Employer... 
    Hourly pay
    Full time
    Work at office

    DuPage County ROE

    Elmhurst, IL
    4 days ago
  • $33k

     ...Administrative Assistant Qualifications: High school diploma. Excellent verbal and written communication skills. Bilingual skills helpful. Advanced typing, bookkeeping, filing, and computer skills. Strong organizational skills and ability to work with details and maintain... 
    Permanent employment
    Temporary work
    Work at office

    DuPage County ROE

    Addison, IL
    9 hours ago
  •  ...posting may close early due to the volume of applicants. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the rig Office Administrator, Financial Advisor, Office, Client Support, Administrator, Business Services... 
    Work at office

    Edward D. Jones & Co., L.P.

    Villa Park, IL
    4 days ago
  •  ...yourself looking for a fulfilling career , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up...  ...Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively... 
    Full time
    Temporary work
    Work at office
    Home office
    Flexible hours

    Edward Jones

    Villa Park, IL
    3 days ago
  • $36k - $45k

     ...Administrative Assistant The Illinois Association of School Boards (IASB) is seeking applicants for a full-time Administrative Assistant in the Governmental Relations Department. This position reports to the Associate Executive Director of Governmental Relations and... 
    Full time
    Work experience placement
    Work at office

    Illinois Association of School Boards

    Lombard, IL
    5 days ago
  • $18.51 per hour

     ...Position Type: School Administrative Assistants Date Posted: 5/11/2026 Location: York Community High School School Year: 2026-2027 Duration: 10 months Pay: $18.51 per hour Benefits Offered: Part-Time: IMRF and paid time off Elmhurst... 
    Hourly pay
    Part time

    Elmhurst Community Unit School District 205

    Elmhurst, IL
    3 days ago
  • $20 per hour

     ...Provides availability to store's calendars to allow the staff to schedule customer installation orders at the time of purchase Assists with customer service support when needed Maintains installation schedules and customer confirmations Responds quickly, professionally... 
    Hourly pay
    Full time
    Work at office
    Work from home
    Home office
    Flexible hours

    The Container Store

    Elmhurst, IL
    18 hours ago
  • $55k - $57k

     ...LHH is currently partnering with a client in Oak Brook that is seeking an experienced Administrative Assistant/Bookkeeper to join their team on a direct hire basis. This position is ideal for someone who enjoys balancing accounting responsibilities with administrative... 
    Temporary work
    Work at office
    Local area
    Immediate start

    LHH Recruitment Solutions

    Oakbrook Terrace, IL
    4 days ago
  • Join Our Team as a Senior Project Planner/Scheduler Are you an experienced planner and scheduler looking to advance your career? Join us in Oakbrook, IL, a vibrant community with a dynamic work environment. Our hybrid work model offers the flexibility of working both...
    Work at office
    Remote work

    Abacus

    Villa Park, IL
    4 days ago
  •  ...About The Role Caring Network is seeking a full‑time Development Assistant to support the Development Team and VP of Development by...  ...initiatives and events. The role involves performing various administrative and project management duties critical to the success of the... 
    Full time
    Temporary work
    Work at office
    Local area
    Afternoon shift

    Caring Network

    Glen Ellyn, IL
    1 day ago
  • $20.75 per hour

     ...Administrative Assistant to School Counseling Position: Administrative Assistant to School Counseling Location: Glenbard East H.S. Term: 10 months, 187 days per year Position Type/Category: AFSCME Tier 3 Hours: 8 hours per day Start/End Times: 7-3:30pm... 
    Work at office

    DuPage County ROE

    Lombard, IL
    18 hours ago
  • $23 - $27 per hour

     ...Administrative Assistant The Administrative Assistant is responsible for performing and overseeing a wide range of activities for the site and its manufacturing operations. The job responsibilities include aspects of procurement, accounting, document management, logistics... 
    Hourly pay
    For contractors
    Work at office
    Local area
    Remote work
    Flexible hours
    Day shift

    Sarpi Thinktech

    Addison, IL
    2 days ago
  • $24 - $27 per hour

     ...Administrative Assistant To Communications And Multilingual Department Marquardt School District 15 is accepting applications for an Administrative Assistant to Communications and Multilingual Department. The salary range for this position is $24-$27 per hour and is... 
    Hourly pay

    DuPage County ROE

    Glendale Heights, IL
    9 hours ago
  • $18.06 per hour

     ...: Creates a friendly atmosphere for students and staff and assists them in the office. Greets visitors courteously, in person...  ...and assumes other responsibilities as assigned by the building administrator(s). Working Conditions: HOURS: 7.5 hours daily, Mon-Fri,... 
    Contract work
    Temporary work
    Summer work
    Work at office

    Downers Grove School District 58

    Downers Grove, IL
    3 days ago
  •  ...manager allowing branch manager to focus on sales andoperations. Full ownership of all aspects of payroll process for Green Grass. Assist in managing relationships with branch customers, coordinating between account managers and clients including managing AR and applying... 
    Work at office

    Green Grass

    Downers Grove, IL
    1 day ago
  • $175k - $190k

     ...professionals to navigate the evolving landscape of state and federal employment laws. The practice includes defense of employers in administrative claims and litigation, development of workplace policies and agreements, delivery of compliance training, and strategic advice... 
    Local area
    Remote work

    Jobot

    Downers Grove, IL
    15 hours ago
  • $24 per hour

     ...Special Education Administrative Assistant Position Type: AFSCME Tier 5 Term 10 Month, 187 days Hours: 4 hours 9am - 1pm Rate of Pay: $24 per hour Benefits: Comprehensive Health, Dental, and Vision Program Group Term Life/ADD Employee Assistance Program ESP... 
    Hourly pay
    Work at office

    DuPage County ROE

    Glen Ellyn, IL
    1 day ago
  •  ...QualDerm Partners Lab Administrative Assistant Join QualDerm Partners as a Lab Administrative Assistant! With over 150 locations in 17 states, QualDerm Partners is a leading multi-state female-founded and owned dermatology network in the U.S. We are dedicated to educating... 

    QualDerm Partners

    Lombard, IL
    18 hours ago
  •  ...the Custodial/Grounds team, to be determined by the Supervisor in the building assigned. Applicant must be recommended by school Assistant Principal of Operations. Organized and self-directed. Should have good written and oral communication skills, and the ability to... 
    Part time
    Summer work
    Seasonal work

    DuPage County ROE

    Glen Ellyn, IL
    4 days ago
  • $50k - $60k

     ...Purchasing Assistant - Emlhurst, IL - $50,000-$60,000   Essential Functions   The following reflects management’s definition...  .... # Knowledge of purchasing, inventory control, and office administration practices preferred. # Knowledge of construction industry materials... 
    Work at office

    Cdm Investment Group

    Elmhurst, IL
    2 days ago
  •  ...RECEPTIONIST/BUSINESS OFFICE ADMINISTRATIVE ASSISTANT Work Year: July 1-June 30 FLSA Status: Non-Exempt Reports to: Business Manager/CSBO Key Responsibilities Operate the main telephone console for the DAOES office, manage communications and ensure inquiries are directed... 
    Work at office

    TECHNOLOGY CENTER OF DUPAGE

    Addison, IL
    3 days ago
  •  ...~401 (k) match with personal finance seminars and one-on-one assistance ~ Tuition Reimbursement ~ Training and Orientation at our...  ...required Bachelor's Degree preferred Minimum 2 office administration and/or customer service experience To perform this job successfully... 
    Work at office

    Resource Hub

    Elmhurst, IL
    1 day ago
  • $18 - $20 per hour

     ...Position Title: Office Assistant Location: Lombard, IL Type: Full Time Pay Range: $18-$20/hour Benefits: - Medical...  ...catering for visitors and large meetings. Office Administration & Organization # Purchase, track, and maintain office and... 
    Full time
    For contractors
    Work at office
    Home office

    Power Wellness

    Lombard, IL
    4 days ago
  • $60k - $80k

     ...ve found the right spot. We’re looking for a Corporate Office Assistant who will provide support to our Corporate teams in this newly...  .... Essential Functions & Responsibilities: Provide day-to-day administrative and project support for the Corporate Team, ensuring... 
    Work at office
    Flexible hours

    TransChicago Truck Group

    Elmhurst, IL
    4 days ago
  •  ...Philanthropy & Community Engagement Administrative Assistant The Philanthropy & Community Engagement Administrative Assistant implements strategies to achieve the goals for the organization and Philanthropy & Community Engagement. Sustains policies, procedures and... 
    Full time
    Temporary work
    Part time
    Afternoon shift

    Goodwill Greater Milwaukee and Chicago

    Lombard, IL
    4 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!