Accounts Payable Clerk

Job Description

Job Description

Experienced Accounts Payable Clerk / Administrative Assistant

Monday–Friday, 7:30 AM–4:00 PM | No Weekends | No Overtime

Join a Company with Over 100 Years of Manufacturing Experience!

Phelps is currently seeking a dependable, detail-oriented, professional , and experienced Accounts Payable Clerk / Administrative Assistant to join our established team.

Phelps is a professional business office environment where dependability, accountability, accuracy, and professional conduct is represented. Our office work attire is Business casual Monday–Thursday; Jeans on Fridays.

Key Responsibilities

• Answer four incoming phone lines and direct calls to the appropriate personnel.
• Process Accounts Payable P.O. invoices using a three-way matching process: packing list, purchase order, and invoice.
• Code out and enter non-inventory invoices to the appropriate general ledger accounts.
• Review monthly vendor statements and received-goods reports.
• Contact vendors regarding missing invoices, tracking information, and proof of delivery (PODs).
• Prepare, match, select, and file documentation for Accounts Payable check runs.
• Enter daily shop labor hours by job and employee.
• Maintain organized Accounts Payable unpaid/paid vendor files.
• Create and maintain job-production spreadsheets in Excel.
• Prepare manual employee timecards as needed.
• Prepare shipping documentation for outgoing loads.
• Assist with miscellaneous receiving duties.
• Order office and shop supplies.
• Perform other duties as assigned by management team.

Cross-Training Opportunities

Opportunities to expand your accounting and manufacturing knowledge may include:

• Accounts Receivable Billing/Collections
• Job costing and job closings
• Bank reconciliations
• Inventory accounting

Qualifications

• Previous hand on Accounts Payable experience is required .
• Inventory accounting experience is a plus.
• Be dependable, professional, and accountable.
• Have a strong work ethic.
• Strong attention to detail.
• Excellent data-entry skills and organizational abilities.
• Proficient in Microsoft Word and Excel.
• Team-oriented with a willingness to learn and cross-train.
• Must successfully complete a pre-employment drug screening .

Benefits

• 100% company-paid employee medical insurance , effective the first day of the month following hire.
• 75% company-paid dependent medical insurance for spouse and children through age 26.
• $15,000 company-paid life insurance.
• An additional $15,000 company-paid life insurance after one year of employment.
• Paid holidays.
• Paid vacation after one year of employment.
• Dental, vision, and supplemental insurance available after 60 days at the employee's expense.

We value employees who take pride in their work, communicate professionally, pay attention to detail, and contribute to a positive business environment.

***Drug-Free Workplace***

Phelps Industries is committed to maintaining a safe, professional, and drug-free workplace. Employment consideration will be contingent upon successfully completing a pre-employment drug screening.

Apply today and become part of the Phelps Industries team!

Equipment manufactured by Phelps Industries include: Truck Dumpers with a variety of lengths and options; Semi-Portable, and Fully Portable Truck Dumpers; Receiving Hoppers with moving floor (Corn Hopper), drag chain or screw bottom floor options; Portable Landfill Tippers; Reclaimers; Up-ending Container Loaders/Unloaders; Large Telescopic and Rod Cylinders and Hydraulic Power Units designed to meet the application. We also engineer and fabricate custom equipment designed to meet the specialty needs of our customers. Our years of experience in design, development and manufacturing assure you of the finest products at the most competitive prices. Our goals are clear in our company and its’ industry. We manufacture rugged dependable equipment and follow up with comprehensive service.

Company Description

Equipment manufactured by Phelps Industries include: Truck Dumpers with a variety of lengths and options; Semi-Portable, and Fully Portable Truck Dumpers; Receiving Hoppers with moving floor (Corn Hopper), drag chain or screw bottom floor options; Portable Landfill Tippers; Reclaimers; Up-ending Container Loaders/Unloaders; Large Telescopic and Rod Cylinders and Hydraulic Power Units designed to meet the application. We also engineer and fabricate custom equipment designed to meet the specialty needs of our customers. Our years of experience in design, development and manufacturing assure you of the finest products at the most competitive prices. Our goals are clear in our company and its’ industry. We manufacture rugged dependable equipment and follow up with comprehensive service.