Construction Loan Closing Coordinator

Job Description

Job Description

Location: Independence, OH

About Redwood:
At Redwood Living, Inc. (“Redwood”), we believe our success is driven by the people who power us. We are proud to be a multi-state employer with a growing team of over 650 employees committed to building neighborhoods and careers that thrive. Our employees are passionate, talented, and empowered to make decisions that positively impact the lives of our residents. From on-site teams to corporate leadership, every Redwood team member plays a vital role in delivering exceptional experiences. We foster a culture rooted in integrity, open communication, and a commitment to exceeding expectations.

As we continue to expand our footprint and grow our team, we seek individuals who share our values and are excited to contribute to a dynamic, forward-thinking organization. At Redwood, you’ll find more than a job - you’ll find a place to grow, lead, and make a difference.

We live by eight core values that guide everything we do:

• Do One Thing Really Well
• Be Entrepreneurial
• Serve Those You Lead
• Deliver More Than Expected
• Communicate Openly and Honestly
• Instill Family and Team Spirit
• Demonstrate Integrity and Authenticity
• Be Nice and Have Fun

Position Overview:
The Construction Loan Closing Coordinator is a member of the Loan Operations team reporting directly to the Construction Loan Closing Manager (CLCM). This role provides hands-on support throughout the construction loan closing lifecycle, partnering closely with internal teams and external stakeholders to ensure timely, accurate, and compliant closings that directly support the growth of Redwood Neighborhoods. The position is highly collaborative and requires regular interaction with individuals at all levels of the organization, as well as lenders, legal counsel, title companies, and other third-party partners. As such, you will be expected to act as a Redwood brand ambassador, promote our brand, and provide the best experience possible for the Redwood stakeholders with whom you interact.  All Redwood employees are expected to conduct all organizational business and practices in accordance with Redwood company policies.

Duties & Responsibilities:

• Review closing checklists with the CLCM and deliver outstanding due diligence items to the working group.
• Actively participate in pipeline meetings and closing calls, providing regular status updates to the working group regarding outstanding due diligence items.
• Coordinate and ensure that all signature pages related to closing documentation are properly executed and delivered to counsel, lender and title within the required deadlines.
• Save and maintain due diligence materials and draft loan documents in designated SharePoint folders.
• Input and update loan and property data in D365 throughout the closing process, ensuring all required information is finalized prior to closing the loan record.
• Save final loan documents post-closing.
• Assist in the end-to-end process of forming new LLCs, including coordinating Neighborhood and LLC naming and creating required Yardi property codes.
• Monitor interest expiration dates for active construction loans and advise CLCM when dates are within 90 days of expiring. Assist the CLCM and the Director of Finance in obtaining extensions as needed.
• Regularly communicate with the CLCM on the pipeline status to ensure alignment, timely issue resolution, and achievement of closing deadlines.
• Perform other closing-related duties and special projects as assigned.

Required Skills:

• Strong organizational and multitasking skills.
• Excellent communication and collaboration abilities.
• Attention to detail.
• Ability to manage multiple projects simultaneously.
• Strong interpersonal skills.

Required Qualifications:

• Analytical and critical thinking skills.
• Exceptional attention to detail and accuracy.
• Problem solving capabilities.
• Respectfulness, trustworthiness, empathy, and leadership.
• Ability to work under pressure to meet closing deadlines.
• Excellent time management skills with proven ability to plan, organize and implement multiple tasks on a concurrent, real-time basis.
• Strong verbal and written communication skills and general business acumen.

Preferred Qualifications:

• High School Diploma or GED required, college degree preferred.
• 1+ years of experience in construction loan closing, commercial real estate lending, title/escrow, or banking required; 2+ years preferred.
• General computer proficiency with digital document systems, workflow platforms, and Microsoft Office/Outlook/Excel required.
• Familiarity with CRE loan documentation, construction terminology, and title/insurance materials preferred.
• Experience with DocuSign and Microsoft D365/Copilot preferred.
• Notary certification is not required but considered a plus.

Physical Requirements:

• Must be able to use standard office equipment such as computers, desk phones, cell phones, photocopiers, etc.
• Must be able to navigate stairs occasionally, particularly in the event of elevator outages or during emergency situations.
• Must be able to sit for extended periods of time, stand, bend, and walk with the ability to lift 30 pounds occasionally.

Attendance and Scheduling:

• Punctuality and consistent attendance are essential for success in this role, and employees must adhere to set start times and assigned schedules.
• Occasional travel may be required for team outings, training sessions, or company-sponsored events, estimated at less than 5% annually.

Work Environment:

• Job is performed in a professional office environment.
• Exposure to varying indoor temperatures depending on location in the building and season.
• Combination of natural daylight and standard office lighting throughout the workspace.
• Movement across multiple flooring types, including tile, carpet, and other transitions.
• An open workspace layout, defined by a shared space without traditional enclosed offices or high-walled cubicles, may introduce distractions or reduce privacy.
• Possibility of shared desk spaces.

Discover the amazing benefits and perks that Redwood Apartment Neighborhoods offers! Visit our website today to learn more and see why Redwood is a great place to work: Redwood Apartment Neighborhoods | Employee Benefits & Perks

Redwood Living, Inc. is an equal opportunity employer. Redwood strictly prohibits and does not tolerate illegal discrimination, and Redwood provides equal employment opportunities to employees and applicants without regard to race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.