Legal Assistant

Job Description

Job Description

We are looking for a dependable Legal Assistant to support a busy plaintiff-side litigation practice in Indianapolis, Indiana. This position is ideal for someone who brings prior experience in personal injury and medical malpractice matters and can manage a high-volume workload with accuracy and professionalism. The successful candidate will serve as an important point of contact for clients, medical providers, and attorneys while helping keep cases organized and moving forward.

Responsibilities:
• Coordinate new matter intake, establish case files, and maintain organized records throughout each stage of litigation.
• Manage attorney calendars by arranging depositions, hearings, and other case-related appointments while monitoring critical deadlines.
• Obtain medical records and billing documentation from providers, then review and organize materials for attorney use.
• Prepare correspondence, assist with legal document drafting, and support court and electronic filing activities as needed.
• Assemble exhibits, binders, and supporting materials for depositions, mediation sessions, arbitration proceedings, and trial preparation.
• Use case management and Microsoft Office tools to track tasks, update case information, and maintain accurate documentation.
• Communicate professionally with clients, courts, experts, and outside offices to facilitate timely case progress.• 3–5+ years of legal administrative experience, preferably within personal injury or medical malpractice litigation.
• Working knowledge of legal procedures related to civil litigation, including court filings and e-filing practices.
• Familiarity with medical terminology and the ability to interpret medical records and related documentation.
• Strong organizational skills with the ability to manage multiple priorities and time-sensitive deadlines.
• Effective written and verbal communication skills for interaction with attorneys, clients, and external parties.
• Proficiency with Microsoft Office applications, especially Word and Outlook, along with legal case management software.
• Ability to handle confidential information with discretion and contribute positively in a fast-paced team environment.