Program Coordinator, Women Leaders India

Organization Description Vital Voices Global Partnership is a leading international non-profit organization. We invest in women leaders who are tackling the world's greatest challenges - from gender-based violence to the climate crisis, economic inequities, and more. We are "venture catalysts," identifying leaders with a daring vision for change and partnering with them to make that vision a reality. What sets Vital Voices apart is that we make long-term, holistic investments in leaders with bold ideas for change - providing them with connections, capacity, a network of their peers, financial support, and visibility for their work. We have provided early support for leaders who went on to become Nobel Peace Laureates, US Youth Poet Laureates, Prime Ministers, award winning innovators and breakthrough social entrepreneurs. Over the past 27 years, we have directly invested in more than 49,000 change-makers across 195 countries, who in turn have improved the lives of millions of people in their communities and countries. Vital Voices' staff is headquartered in Washington, DC. In the coming years we have a bold vision to dramatically scale our impact. In early 2022, we opened the first ever Global Headquarters for Women's Leadership, a 30,000+ sq. ft. historic building just blocks from the White House on 16th Street. It is a hub of activity, events, and collaborations - bringing together women leaders and their allies to tackle the world's greatest challenges. Summary The Program Coordinator will report to the Director of Leadership and Social Impact and will play a key role in supporting the planning and effective implementation of the WomenLeaders India (WLI) Fellowship. The role supports a country-specific fellowship dedicated to advancing women’s leadership in India, with responsibilities spanning program coordination, participant support, administrative and logistical management, monitoring and evaluation, communications, and documentation. The Program Coordinator will work closely with the WomenLeaders India Fellowship teams in the United States, the program partner team in India, cross-functional Vital Voices teams, trainers, and participants to effectively serve women leaders in India and across the Vital Voices network. This position is based in Washington, D.C., with a hybrid work schedule. Remote candidates will not be considered at this time. Additional responsibilities include: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Program Coordination & Logistics: Support the planning, coordination, and implementation of virtual and in-person WLI Fellowship activities, including convenings, workshops, webinars, meetings, and participant engagement touchpoints. Recruitment & Selection Support: Assist with participant outreach, application management, selection logistics, applicant communications, and related documentation for WLI Fellowship cohorts. Participant Support & Communications: Serve as a responsive point of contact for program participants, partners, trainers, and vendors; coordinate communications, reminders, materials, and follow-up to support a positive participant experience. Travel & Event Logistics: In partnership with our partner in India, coordinate staff, participant, and trainer logistics, including travel, accommodations, ground transportation, meeting schedules, vendor coordination, venue support, and event materials for India-based activities. Administrative & Documentation Support: Maintain program records, meeting notes, timelines, action items, shared files, and process documentation; support the development of organizational tools, systems, and workflows for the WLI team. Financial & Budgetary Support: Support day-to-day financial administration, including invoice processing, expense tracking, contract coordination, budget updates, and coordination with Finance to ensure compliance with internal procedures. Monitoring, Evaluation, Research & Learning (MERL): Support participant tracking, survey administration, data collection, Salesforce/Airtable updates, feedback synthesis, and reporting inputs to document progress, learning, and outcomes. Communications & Visibility: Draft, edit, and organize program materials, participant-facing resources, social media inputs, blogs, toolkits, and storytelling content in coordination with the Communications team. Technology & Digital Tools: Support the use of digital learning platforms, Vital Voices Community Hub, shared file systems, Salesforce, Airtable, virtual meeting tools, and online engagement spaces for participants and alumni. Development & Donor Support: Provide program data, activity updates, participant insights, and documentation to support donor reporting, stewardship, proposal development, and renewal efforts. Cross-Functional Collaboration: Work collaboratively with the Leadership and Social Impact team members, Finance, Development, Communications, and other internal teams to advance shared program objectives. Provide support for department activities. Other duties as assigned. Qualifications: Bachelor’s degree in international relations, international development, women’s and gender studies, public administration, nonprofit management, or a related field preferred; equivalent experience may be considered. 2-4 years of relevant experience in program coordination, logistics, administrative support, international development, women’s leadership, nonprofit programming, or a related field. Experience supporting program implementation, event coordination, participant communications, and stakeholder engagement in a mission-driven, nonprofit, philanthropic, or international context. Demonstrated interest in global women’s issues, women’s leadership, women’s entrepreneurship, civil society, social impact, and/or advancing the United Nations Sustainable Development Goals. Experience coordinating logistics for virtual and in-person programs, including travel, accommodations, ground transportation, scheduling, vendors, and program materials. Familiarity with data collection, reporting, database updates, and basic budget or expense tracking. Ability to prioritize tasks, swiftly shift priorities, and work in a fast-paced environment with tight deadlines, sometimes under difficult or challenging circumstances. Flexible and adaptable to evolving program needs, travel schedules, and cross-time-zone coordination. Demonstrated cultural sensitivity and self-awareness, with the ability to work respectfully with individuals from diverse backgrounds and contexts. Strong computer skills including MS Office applications (esp. Excel, Word, and PowerPoint), social networking tools, and database software (i.e., Salesforce). Experience in the South Asian region, especially India, is strongly preferred. Hindi or other relevant Indian language skills preferred. This position is a full-time, exempt hybrid position based in Washington, DC with two days of required in person attendance at the Vital Voices Headquarters. This position is a pending hire contingent upon funding availability. This role requires regular availability to work hours that overlap with the India Time Zone to support coordination with India-based participants, partners, and trainers. If and when it is safe to travel, domestic and international travel up to 30% may be required for the position. The anticipated starting salary for this role is $64,600, with flexibility up to $85,700 for candidates who bring additional experience, skills, or qualifications beyond the core requirements of the position. The compensation package includes comprehensive medical, dental, and vision insurance, 401k match, and generous PTO including wellness flex days, generous parental leave, and volunteer leave as well as short- and long-term disability, life insurance, HSA, EAP, and a professional development stipend. Vital Voices provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Vital Voices complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Vital Voices expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Vital Voices’ employees to perform their job duties may result in discipline up to and including discharge. Vital Voices does not provide work visa sponsorship or relocation assistance for this position.