Office Clerk Maintenance Department | Hospital Facilities

Full-time

Description

OFFICE CLERK – MAINTENANCE DEPARTMENT | HOSPITAL FACILITIES

Full-Time | $16–$18/hour based on experience
Location: Nacogdoches Medical Center – South Campus
4920 NE Stallings Drive, Nacogdoches, TX 75965
Schedule: Generally Monday–Friday, 8:00 AM–5:00 PM, with occasional flexibility based on business needs

BE THE PERSON WHO KEEPS THE MAINTENANCE TEAM MOVING.

If you’re organized, flexible, detail-oriented, resourceful, and enjoy being the person behind the scenes who keeps everything on track, this could be a great fit. Vanguard Resources, Inc. (VRI) is hiring a full-time Office Clerk to support the Maintenance & Engineering team at Nacogdoches Medical Center – South Campus. This isn’t just a traditional desk job. You’ll work closely with our maintenance technicians every day, helping manage the entire work-order process, responding to maintenance requests, researching information, ordering supplies, assisting with purchasing documentation, and making sure the administrative side of the department runs smoothly. You’ll be an important part of the team — helping our technicians spend more time doing what they do best while you keep the details organized behind the scenes.

WHY THIS OPPORTUNITY STANDS OUT

• Full-time, Monday–Friday schedule
• $17–$19/hour based on experience
• Work within a hospital, directly supporting a Facilities & Maintenance team
• Play an important role in keeping daily maintenance operations moving
• Enjoy variety in your day — work orders, purchasing, research, reporting, technician support and more
• Be part of a team where your organization and follow-through truly matter
• Gain valuable experience in hospital facilities operations
• Training, professional development and opportunities for internal growth

WHAT YOU’LL DO

As the Maintenance Office Clerk, you’ll serve as an important administrative hub for the department work orders, with a strong focus on supporting our technicians and managing maintenance from the point of request through completion.

Responsibilities include:

• Receive maintenance requests by phone, email and other department channels
• Enter and process maintenance work orders accurately in the work-order management system
• Assign and route work orders to the appropriate maintenance technicians
• Track open work orders and follow up as needed
• Process completed work orders and ensure they are properly documented and closed out
• Maintain preventive maintenance and work-order records
• Perform ongoing data entry and maintain accurate departmental documentation
• Generate reports and assist with tracking maintenance activity
• Assist technicians with information, paperwork and other administrative needs
• Communicate with hospital departments regarding maintenance requests and status updates
• Order supplies, parts and materials as requested
• Research parts, products, vendors, pricing and other information needed by the maintenance team
• Obtain and organize vendor quotes
• Assist with purchase orders, invoices and related purchasing documentation
• Assist with regulatory and compliance documentation as needed
• Provide general administrative support to department leadership
• Cross-train and provide backup support for other administrative functions as needed
• Perform additional duties and special projects as assigned

BENEFITS

Eligible full-time Vanguard Resources team members may participate in:

• Generous Paid Time Off (PTO)
• 401(k) with company match and immediate vesting
• Medical, dental and vision insurance
• Short-Term and Long-Term Disability coverage
• Company-paid Basic Life Insurance
• Optional benefits including Legal, Pet, Accident and other supplemental insurance plans
• Employee Referral Bonus Program
• Training and professional development opportunities
• Internal promotion opportunities
• Education/Tuition Assistance

ABOUT VANGUARD RESOURCES

Founded in 1996, Vanguard Resources, Inc. is a family-owned facilities management company serving healthcare and other industries nationwide. Our mission is simple: Turning Support Into Solutions® by delivering exceptional service through skilled people, integrity and operational excellence.

READY TO JOIN THE TEAM?

If you’re adaptable, organized, dependable, enjoy helping others and like being the person who keeps things moving, we’d love to hear from you. Apply today and grow your career with Vanguard Resources.

Vanguard Resources, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, gender identity, sexual orientation, or any other status protected by applicable law.

Requirements

WHAT WE’RE LOOKING FOR

We’re looking for someone who enjoys keeping things organized, helping others and managing multiple moving pieces throughout the day. You may be a great fit if you are:

• Highly organized and detail-oriented
• Dependable, professional and proactive
• Comfortable managing multiple requests and priorities
• Strong with data entry and computer-based systems
• Able to follow a task from beginning through completion
• Comfortable communicating with maintenance technicians, hospital staff and vendors
• Customer-service minded and responsive
• Resourceful and comfortable researching information and solving everyday problems
• Someone who notices when something still needs follow-up — and handles it

QUALIFICATIONS

• High school diploma or GED
• Previous administrative, office clerk or office support experience preferred
• Experience with computerized maintenance management or work-order systems is a plus
• Previous experience supporting maintenance, facilities, construction, property management, healthcare or another service-based operation is helpful
• Experience with purchasing, purchase orders, invoices, quotes or vendor communication is a plus
• Basic proficiency with Microsoft Office and general computer systems

Salary Description

$16 - $18 p/hr, depending on experience