Program Coordinator

Program Coordinator (Specially Funded) Job ID: 322548 Location: Rio Salado Community College Regular/Temporary: Regular Hiring Salary Range $22.06 - $28.67 hourly, DOE Grade 112 Work Schedule Monday - Friday, 6am - 2:30pm; some evenings and weekends may be required Summer Hours: Monday - Thursday, 6am-4:30pm, some Saturdays 100% In-Person, hours may vary due to event schedule Work Calendar 12 Months Funding Information This is a grant funded assignment with a projected end date of 06-30-2027 with renewal based on available funds and the needs of MCCCD. Job Summary The Program Coordinator oversees the college's catering program, managing the full event booking process through coordination with internal departments and external clients, and the preparation of event orders. Responsibilities also include supervising and assisting with catering setups, monitoring accounts receivable, and providing direction and support to catering assistants. Essential Functions 30% - Manages auxiliary services related event bookings with main focus on catering events, by communicating with internal teams and external clients through email, phone, and in-person interactions: prepares and distributes banquet event orders (BEO's); assists program manager with ensuring proper workflow, documentation, approvals, signatures, and invoicing for Facility Use Agreements and Co-Sponsorship contracts for tracking and monitoring. 30% - Provides assistance with setup, service, and breakdown of catering events 20% - Generates and distributes invoices; tracks and manages accounts receivable to ensure timely payments 10% - Schedules and manages catering staff for events and assists with event services staff 10% - Assists with event room set-ups and fleet vehicle reservations, as needed; performs other duties as assigned Minimum Qualifications Bachelor’s Degree from a regionally accredited institution in education, business or public administration, or a directly related field and one year of experience in researching information, gathering data, performing preliminary analysis and preparing reports. OR an equivalent combination of the conferred degree and directly related full‑time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered. Desired Qualifications Two (2) or more years’ experience in catering, hospitality or food service Knowledge of health and safety guidelines related to catered events Strong written and verbal communication skills (Application materials will be evaluated in this area) Effective use of Microsoft Office (Word, Excel, Publisher) and catering/event booking software Flexibility to work Saturdays and evenings as scheduled events dictate One (1) year of full‑time relevant MCCCD experience during the previous two (2) years Special Working Conditions Must have a current Maricopa County Food Handler’s Card or the ability to obtain one. Travel to campus during interview/selection process will be at candidate's own expense. Will be required to travel or be assigned to all MCCCD locations. May require numerous evenings or weekends. May require prolonged periods of viewing a computer screen. May be required to lift or carry up to 25 lbs. Possession of a valid State of Arizona Class D Driver’s License is required; employee must meet district minimum standards regarding driving. Benefits Nationwide Medical, Dental, and Vision Coverage Paid Time Off: Vacation, Sick Leave, and Personal Time 20 Paid Observed Holidays Company‑paid Life Insurance, AD&D, and Short‑Term Disability plans, with the option to purchase supplemental coverage Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer‑matching contributions Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b) Tuition Reimbursement for employees and dependents Annual Professional Development Funding Flexible Work Schedules District‑Wide Wellness Program with Workshops and Webinars Monthly Health & Wellness Calendar and Newsletter Virta Diabetes Reversal Program, Support Groups Employee Assistance Program (EAP) Sight‑On‑Site Eye Care Services Pre‑Retirement Planning Events Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full‑time for an eligible employer) EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. Rio Salado College's Title IX/504 Coordinator is O. Tafari Osayande, View email address on click.appcast.io, View phone number on click.appcast.io. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. MCCCD complies with the Americans with Disabilities Act (ADA) of 1990. Qualified applicants or candidates with disabilities can submit a reasonable accommodation request at any point in the hiring process, and MCCCD's policy is to provide reasonable accommodation unless such accommodation would cause an undue hardship. If a reasonable accommodation is needed, please contact the ADA Coordinator from the hiring campus location for assistance via email at View email address on click.appcast.io. MCCCD is an Equal Opportunity Employer. #J-18808-Ljbffr