Treasurer's Assistant - Accounts Payable/Receivable

Treasurer's Assistant Accounts Payable/Receivable

Reports To: District Treasurer

Position Type: Full Year

Salary: As per contract or established by the School Committee

Position Summary: The Exeter-West Greenwich Regional School District is seeking a highly organized, detail-oriented, and experienced Treasurer's Assistant Accounts Payable/Receivable to join our Business Office team. This position assists the District Treasurer with a variety of accounting and fiscal responsibilities, including accounts payable and receivable, fixed assets, 1099 tax reporting, grant-related financial reporting, and other Business Office functions. Responsibilities are performed using the Tyler Vision ERP system and interfaces with other web-based systems. The successful candidate will possess strong accounting, analytical, organizational, and technology skills and will be able to independently organize and carry out complex accounting responsibilities while maintaining accurate financial records and meeting established deadlines.

Essential Duties and Responsibilities: Responsibilities include, but are not limited to:

• Enter and process invoices in the accounting system for payment.
• Encumber funds as needed and perform monthly analysis of purchase orders for the monthly expenditure budget.
• Maintain control of fixed assets at the point of encumbrance or payment and record fixed assets in accordance with District policy.
• Generate invoices for preschool tuition, facility use, out-of-district tuition, out-of-district transportation, COBRA payments, employee chargebacks, and other applicable expenses.
• Follow up with responsible parties regarding non-payment and non-sufficient funds.
• Maintain accurate and current vendor records.
• Prepare 1099 tax forms, verify balances and information for accuracy, distribute required forms, and submit required federal reporting.
• Maintain expenditures for Medicaid-eligible services in coordination with the Special Services Department.
• Prepare and submit required quarterly and year-end reports to the State for grant expenditures, ensuring accuracy and compliance with applicable reporting requirements.
• Perform monthly bank reconciliations and prepare bank deposits at least twice monthly, or more frequently as needed.
• Assist with assigned financial reporting related to District grant activities.
• Prepare the monthly expenditure budget for School Committee financial meetings.
• Prepare expenditure payments for School Committee meetings.
• Maintain accurate and organized financial files and records.
• Perform receptionist duties as needed.
• Follow all District policies and procedures and complete required training and professional development.
• Promote the attainment of the District's Mission, Vision, and Strategic Plan.
• Perform other related duties as assigned.