Billingual Administrative Coordinator

Openwork is currently engaged in a search to find a Billingual Administrative Coordinator/Contractor Coordinator (English/Spansh) for a well-established company located in Round Rock, TX. In this role, you'll coordinate independent contractor onboarding, collect and organize required documentation, and provide administrative and accounts payable support for daily operations. This is an excellent opportunity for someone who is highly organized, detail-oriented, dependable, and comfortable working in a fast-paced HVAC and plumbing service environment. As a Billingual Administrative Coordinator/Contractor Coordinator, you'll be responsible for: Coordinating new independent contractors and collecting documentation, including W-9s, certificates of insurance, licenses, and certificates. Preparing contractor onboarding packages with the required documents and agreements for contractors to review and sign. Maintaining accurate, organized, and confidential independent contractor files. Tracking expiration dates and following up with contractors for missing or updated documentation. Communicating job expectations, company standards, scheduling needs, and service requirements to independent contractors. Serving as the primary point of contact for contractor questions, updates, documentation needs, and scheduling changes. Entering and processing weekly payments to 1099 independent contractors. Preparing weekly and monthly contractor reports for management. Tracking contractor performance, reliability, documentation status, payment information, and issue resolution. Building and maintaining positive working relationships with contractors, management, dispatch, operations, and accounting teams. Compiling invoices, receivers, and supporting documentation for Accounts Payable. Assisting with invoice entry and providing backup Accounts Payable support as needed. Helping resolve contractor-related issues professionally and escalating concerns when necessary. Maintaining accurate records and supporting general administrative operations as needed. What you’ll need: Must be Billingual (English/Spanish) REQUIRED. 1–2 years of experience in administrative support, accounts payable, payroll, HR, contractor coordination, or a related field. High school diploma or equivalent required; an associate degree in Business, Accounting, Human Resources, or a related field is preferred. Strong organizational skills and excellent attention to detail. Familiarity with W-9 forms, certificates of insurance, contractor agreements, licenses, and certifications (preferred). Strong data entry skills with the ability to maintain accurate and confidential records. Experience with Microsoft Office, particularly Excel and Outlook. Experience with accounting, payroll, dispatch, CRM, or HRIS systems preferred. Must have experience with an accounting software - Great Plains is the preferred system. Ability to manage multiple priorities and meet weekly and monthly deadlines. Strong communication and follow-up skills. Ability to work independently while collaborating with management and internal departments. Previous HVAC, plumbing, construction, or service industry experience is a plus. Experience processing contractor payments, invoices, or Accounts Payable is preferred. Intermediate Excel skills and experience preparing reports are a plus. Perks: Pay Rate: $20–$27 per hour, based on experience. Monday–Friday, 7:00 am–4:00 pm schedule. Full-time opportunity. Opportunity to utilize and develop administrative, accounting, and contractor coordination skills. About Openwork: Openwork is a talent-first staffing company on a mission to bring ease and thoughtfulness to an industry we've held a footing in for 50+ years. We believe there's more to life than livelihood, but that finding your dream career or team is a really good place to start. Our family of companies also includes QS Nurses and Aerospace Solutions. EOE #J-18808-Ljbffr Openwork