Office Administrator

Resource Synergy is a sustainability consultancy committed to helping Inland Northwest businesses reduce costs and improve their environmental impact. Founded in 2015, the company helps businesses, non-profits and government agencies overcome adoption barriers, ensuring the success of waste prevention and diversion programs. Role Summary Responsible for ensuring that the company’s business operations operate smoothly and executive(s) remain focused on the highest value activities. This position serves as the operational engine of our Spokane office. Designed for a detail-oriented, process-driven professional, this role combines facilities upkeep, benefits administration, financial tasks, onboarding logistics, and executive support. For an ambitious candidate looking to grow, this role includes a clear performance-based pathway to earn expanded responsibilities and transition into an Executive Assistant position with elevated compensation. This is a part-time, in-person position based in downtown Spokane, WA. Expected starting commitment 20 hours per week, but may scale with demonstrated performance and advancement to Executive Assistant. Role Description Check mailbox, distribute mail. Greet office guests and deliveries with a professional presence. Ensure that work areas are straightened and organized (including garage and storage spaces). Manage a stock of office supplies and order replenishment proactively Employee Benefits Management Be the team’s primary point of contact for all benefits offered by the company. Identify and implement new benefits programs as needed. Ongoing accounting tasks Ensure employee expense reports are submitted weekly and reviewed for accuracy. Become familiar with matching expenses and bills. Work directly with the accountant to assist in routine financial tasks. Business Operations Implement process improvements to streamline office workflow. Identify new technologies to bring efficiencies to business operations. Employee onboarding: Set up software licenses for new hires (including Zoho and operational tools). Conduct office orientations. Manage our library of Loom trainings and identify content gaps. Support tasks for executive Schedule and plan meetings while managing executive calendars. Innovate new ways to relieve daily work and administrative load from executive(s). Bachelor's degree in Business Administration, Accounting, Finance, Communications, or a related field is strongly preferred. 1+ years of administrative, operations, or office management experience preferred. Experience working with businesses, property managers, students and other groups and organizations is preferred. Must be comfortable engaging professionals in conversation with little to no introduction. Proven ability to work with Microsoft Office Suite products required; advanced MS PowerPoint and Excel Skill preferred. Exceptional organizational skills and attention to detail. A certain degree of creativity and latitude is required to solve challenges independently. Ability to reliably deliver a high level of customer service. Comfortable in a fast-paced, professional environment. Effective communication skills, both written and verbal. OFFICE ADMINISTRATOR (GROWTH PATHWAY TO EXECUTIVE ASSISTANT) Resource Synergy is a sustainability consultancy committed to helping Inland Northwest businesses reduce costs and improve their environmental impact. Founded in 2015, the company helps businesses, non-profits and government agencies overcome adoption barriers, ensuring the success of waste prevention and diversion programs. Role Summary Responsible for ensuring that the company’s business operations operate smoothly and executive(s) remain focused on the highest value activities. This position serves as the operational engine of our Spokane office. Designed for a detail-oriented, process-driven professional, this role combines facilities upkeep, benefits administration, financial tasks, onboarding logistics, and executive support. For an ambitious candidate looking to grow, this role includes a clear performance-based pathway to earn expanded responsibilities and transition into an Executive Assistant position with elevated compensation. This is a part-time, in-person position based in downtown Spokane, WA. Expected starting commitment 20 hours per week, but may scale with demonstrated performance and advancement to Executive Assistant. Role Description Office tasks Check mailbox, distribute mail. Greet office guests and deliveries with a professional presence. Ensure that work areas are straightened and organized (including garage and storage spaces). Manage a stock of office supplies and order replenishment proactively Employee Benefits Management Be the team’s primary point of contact for all benefits offered by the company. Identify and implement new benefits programs as needed. Ongoing accounting tasks Ensure employee expense reports are submitted weekly and reviewed for accuracy. Deposit checks using check scanner. Become familiar with matching expenses and bills. Work directly with the accountant to assist in routine financial tasks. Business Operations Implement process improvements to streamline office workflow. Identify new technologies to bring efficiencies to business operations. Employee onboarding: Set up software licenses for new hires (including Zoho and operational tools). Conduct office orientations. Manage our library of Loom trainings and identify content gaps. Support tasks for executive Prepare presentation decks using Microsoft PowerPoint. Schedule and plan meetings while managing executive calendars. Innovate new ways to relieve daily work and administrative load from executive(s). Role Competencies Bachelor's degree in Business Administration, Accounting, Finance, Communications, or a related field is strongly preferred. 1+ years of administrative, operations, or office management experience preferred. Experience working with businesses, property managers, students and other groups and organizations is preferred. Must be comfortable engaging professionals in conversation with little to no introduction. Proven ability to work with Microsoft Office Suite products required; advanced MS PowerPoint and Excel Skill preferred. Exceptional organizational skills and attention to detail. A certain degree of creativity and latitude is required to solve challenges independently. Ability to reliably deliver a high level of customer service. Comfortable in a fast-paced, professional environment. Effective communication skills, both written and verbal. Benefits & Compensation Starting Rate: $23.00 - $26.00 / hour with regular performance and compensation reviews. Career Growth: Defined advancement milestones toward an Executive Assistant title ($30+/hr.). #J-18808-Ljbffr Resource Synergy